Legal Administrative Assistant

The Phoenix Group Advisors is conducting a search for a Legal Administrative Assistant position within a mid-sized law firm. This role provides administrative support to attorneys and paralegals, ensuring efficient legal operations and client correspondence. The Legal Administrative Assistant manages document preparation, filing, and retrieval, maintains attorney calendars, screens communication, and facilitates billing processes. The role supports case management, coordinates meetings, and upholds confidentiality standards across legal documentation and client interactions. Prepare and proof legal correspondence, memoranda, and documents with high accuracy Manage electronic filing and document retrieval in firms management system Screen phone calls, handle client inquiries, and record messages appropriately Schedule and track attorney appointments and deadlines using Outlook Process and review legal billing, record billable time, and ensure accuracy Maintain client and matter files, including opening, closing, and storage review Coordinate conflict of interest checks and assist with file management Support team coverage and backup for other attorneys as needed 3-5 years legal administrative experience Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Windows) Experience with document management systems (e.g., iManage) Familiarity with billing platforms (e.g., Elite) Strong organizational and multitasking skills Excellent written and verbal communication skills Ability to transcribe legal documents at 60 WPM High School diploma or equivalent required Core Technical Skills MS Office (Word, Excel, Outlook) Document Management Systems (iManage, Legal Files) Legal Billing Software (Elite, Timeslips) File Management & Record Keeping Calendar & Deadline Management Data Entry & Timekeeping Systems This position is responsible for supporting legal team efficiency, ensuring timely document processing and accurate billing, directly contributing to the firms operational success. The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.