Events & Administrative Associate

About The RoleWe are seeking a highly organized, proactive Events & Administrative Associate to support both day-to-day administrative operations and event execution. This role is ideal for someone who thrives in a fast-paced environment, enjoys working behind the scenes, and can step into a hands-on support role during events.Key ResponsibilitiesAdministrative SupportScan, organize, and maintain digital and physical recordsManage incoming and outgoing mailProvide general administrative support to the teamEvent Planning & CoordinationAssist in planning and organizing eventsResearch and outreach to vendors (food, rentals, entertainment, etc.)Track vendor communications, contracts, and timelinesSupport event logistics, scheduling, and checklistsEvent ExecutionProvide on-site event support during event daysAct as a runner for supplies, materials, and last-minute needsAssist with hospitality (guest coordination, vendor support, staff needs)Help with setup, breakdown, and real-time problem solvingQualificationsBachelor's degree preferred (or equivalent experience)1–3 years of administrative, event, or coordination experience preferredStrong organizational and multitasking skillsExcellent written and verbal communicationComfortable working flexible hours, including event daysAbility to stay calm and solutions-focused in high-pressure situationsProficiency in Microsoft Office Preferred SkillsExperience supporting live events or festivalsVendor coordination or hospitality experienceStrong attention to detail and follow-throughSelf-starter with a "no task too small" mindsetWhy Join UsBe part of a meaningful, high-energy annual celebrationGain hands-on experience in both operations and eventsCollaborative and dynamic team environmentJob Posted by ApplicantPro