Program Associate,
Program Associate The Program Associate will be responsible for supporting the day-to-day operations of two initiatives, working closely with initiative leadership and key staff to coordinate activities and ensure effective execution of priorities. This includes arranging and attending meetings with grantees, consultants, internal colleagues, and funders; tracking and managing the program budget; reviewing grant proposals; drafting reports; and communicating with grantees and others on a variety of issues.
Key responsibilities include:
- Managing complex calendars and scheduling meetings with internal and external stakeholders
- Coordinating travel arrangements, including booking, itineraries, and expense reporting
- Organizing and maintaining program files, documents, and internal systems with accuracy
- Supporting meeting logistics, preparing agendas and materials, and tracking follow-ups
- Assisting with onboarding and serving as a liaison with internal operations teams (IT, HR, Finance)
- Monitoring deadlines and following up on tasks to keep projects on track
- Consistently and accurately process proposals, reports, grants, contracts, and invoices/reimbursements from start to finish in appropriate systems
- Working collaboratively with other PAs, IDs, and consultants to create, and manage program budgets, and reconcile budget to actuals
- Assist with conducting due diligence on proposals or prospective grantees and reviewing additional information as needed
- With support from IDs, foster information-sharing and learning networks among grantees and thought leaders
- Prepare initial drafts of documents and presentations for internal and external audiences, such as board dockets, proposals, and presentations
- Schedule and handle logistics for calls and meetings, and in correspondence use respectful and clear language, tone, and style
- Act as the point of contact among staff, grantees, and external partners for scheduling and act as a "gatekeeper" when necessary
- Help to manage calendars and plan, coordinate, and ensure the schedules are followed and respected
Bachelor's degree strongly preferred; master's degree preferred; however equivalent experience will be considered.
At least two years' experience in a relevant role is required, including administrative/executive assistant, project manager, or grants assistant. Excellent communications skills: written, verbal, and digital
We provide a salary commensurate with qualifications and experience.
The target national salary range is $70,000 to $80,000 with adjustments made for people in higher-expense markets, i.e. the San Francisco Bay Area, New York City, and Washington D.C. Equity is incredibly important to the organization, and a pay audit for equity is completed annually.
This role is done primarily in an office environment. An employee must be able to satisfy the following physical requirements with or without a reasonable accommodation.
Remain in a stationary position (at a desk) for at least 75% of the day
Use hand and fingers to type
Frequently communicate via phone or video and email and must be able to communicate using those methods
Climate Imperative is committed to diversity, equity, & inclusion and to a transparent recruitment process that fosters belonging. Our goal is to hire and advance people regardless of race, gender, ability, sexual orientation, age, citizenship status, military service, medical condition, and any other protected characteristic under local, state, or federal law. We encourage people from all backgrounds to apply.
Climate Imperative operates from two office locations in San Francisco, CA and Washington, DC. Employees based in those areas work from the office one to three days per week. We support a hybrid work environment and bring the full team together in person one to two times per year for organization-wide collaboration.