Center Liaison Lead Coach

This position supports the activities related to daycare licensing, day-to-day operations, and coaching of education staff for the RECAP Head Start program. This position is chiefly responsible for the following core functions and performs other tasks as needed: Program Planning and Service System Design 20% Data and Evaluation 5% Facilities and Learning Environments 15% Transportation (where available) Technology and Information Systems 5% Training and Professional Development 30% Communication 5% Recordkeeping and Reporting 5% Ongoing Monitoring and Continuous Improvement 5% Human Resources 5% Program Governance and Leadership 5% Essential Job Responsibilities Program Planning and Service System Design Participate in team meetings, home visits, and community events as needed. Oversee implementation of policies regarding volunteers and visitors to protect the health, safety, and welfare of children in care. Advise families of center policies, scheduling, routine changes, new policies, and discuss concerns with parents as they occur. Monitor compliance of HSPPS, NYS OCFS Daycare Regulations, and CACFP guidelines. Establish appropriate coverage for planned and unplanned staff absences. Maintain master binder system for areas of responsibility. Data and Evaluation Utilize appropriate databases to document progress toward program goals, compliance with standards, and effectiveness of the Practice Based Coaching approach. Review and confirm data in TS GOLD for each checkpoint. Ensure confidentiality of child, family, and staff Personally Identifying Information. Aggregate coaching data in relation to the progress of children and analyze effectiveness of Practice Based Coaching. Fiscal Management Ensure in-kind from parents and others are recorded as the non-federal share requirement. Request and procure supplies as appropriate, utilizing Fund EZ. Facilities and Learning Environment Conduct monthly inspections of the premises to observe possible fire or safety hazards. Any such hazard must be corrected immediately. Maintain licensing, occupancy, and inspection documents. Ensure documentation by the NY Health Department showing the facility has been inspected and approved within 12 months. Ensure documentation that the fire alarm system has been inspected. Ensure documentation that the fire suppression system has been tested and maintained. Ensure range hood cleaning is completed every 6 months. Ensure documentation from an inspector from the NYS Department of Labor, or an insurance company licensed to write boiler insurance, that all steam or hot water boilers have been inspected and approved. Ensure a copy of the evacuation plan is on site. Ensure all health and safety postings are up to date. Ensure a healthcare plan is on site. In collaboration with the Education Manager, supervise curriculum implementation ensuring that teachers implement curriculum and assessment with fidelity, provide appropriate and responsive environments, and maintain high-quality teacher-child interactions. Complete at least two CLASS observations per classroom per program year. Transportation (Where Available) Review transportation logs and videos monthly to verify that the transportation contractor is fulfilling their obligations. Ensure all center staff receive training on transportation duties. Establish a system to ensure ratios are maintained when transportation staff are absent. Coordinate fixed routes with transportation contractor and ensure up-to-date records are maintained. Technology and Information Systems Maintain an Administrative account with the Aspire registry and monitor input of staff trainings. Maintain family and child records through appropriate data systems. Obtain and analyze data for ongoing assessment and continuous improvement of program, school readiness, and staff professional development goals. Training and Professional Development Ensure all staff have 30 hours of training per licensing period. Ensure Education Staff have 15 hours of Professional Development annually. Provide new staff orientation as required by NYS Daycare Regulations, HSPPS, and as requested by service area supervisors. Implement Practice Based Coaching with fidelity. Provide intensive coaching to identified staff. Model effective practices to promote the professional development of all staff. Establish and maintain a coaching contract, action planning, and professional development plans with assigned education staff. Facilitate teacher learning through positive and constructive feedback and maintain the integrity of the collaborative partnership. Train teachers and coaches to collect data. Determine the type and intensity of coaching needed for each teacher to meet professional development and program goals. Assess all education staff to identify individual and group strengths, needs, and supports, including intensive coaching. Assign and monitor coaching caseloads and progress. Communication Participate actively in team meetings and case conferences as necessary. Maintain lines of communication with landlord for facility repairs and planning. Model appropriate communication for staff and families. Ensure that communication from center staff is culturally responsive and free of bias. Maintain communication regarding coaching progress with the Education Manager, Coaches, Program Director, Policy Council, and Board of Directors. Ongoing Monitoring and Continuous Improvement Collect and document data on the progress toward program goals. Participate in data aggregation and analysis as part of the leadership team. Collect center-level data as needed, analyze data for trends, and communicate findings to the leadership team. Human Resources Review and approve timesheets and Personnel Activity Reports for staff. Process State Central Registry (SCR) background checks, FBI Criminal History checks, and NYS OCFS Fingerprint clearances for new staff, volunteers, contractors, and for all staff every 5 years. Ensure staff concerns are discussed and addressed as they occur. Know and implement personnel policies and procedures; ensure the people that you supervise are aware of any changes that occur. Complete performance appraisals of center staff in a timely manner at least once per year. Take required disciplinary action in an objective and fair manner, following program policies and procedures and EEO requirements. Program Governance and Leadership Lead for the good of the entire organization; understand the big picture and use it as a framework to make decisions. Make decisions in an ethical, timely, and efficient manner in consideration of the centers mission. Understand what information is needed to make high-quality decisions, engage stakeholders, and ensure decisions are made that support program quality and maintain accountability. Ensure that center staff understand program goals and their role in promoting positive child and family outcomes. Manage change effectively by demonstrating support for innovation and organizational changes needed to improve quality and effectiveness, by initiating, sponsoring, and implementing organizational change, and by helping others to successfully manage organizational change. Attend local, state, and regional initiatives to represent the center and to develop professionally. Promote consistent exchange of information and a cooperative environment within the leadership of the center. Attend parent committees, Policy Council, and Board of Directors meetings as requested. Additional Expectations Ensure teachers and other education volunteers understand regulations associated with prevention of occupational disease and injury, including the exercise of universal precautions. Attend local, state, regional, and national initiatives related to best practice and development of early childhood education programs. Ability and willingness to communicate effectively to large groups. Develop a working knowledge of local community resources related to education and transition. Head Start Employee Expectations Uphold the shared values of the center. Cooperate with co-workers, providing assistance, information, or other support as needed to ensure quality service to children and families and to build and maintain positive staff relationships. Actively participate in the Head Start community, including staff meetings, mandated trainings, committee meetings, and other program-wide functions as needed, including some evening activities. Recognize that your job description is service area-specific and that a successful employee upholds the overall employment standards outlined in the Personnel Policies and Procedures Manual, including but not limited to: confidentiality, child abuse reporting, attendance and dependability, appropriate dress, customer service and support to all families, prudent use of program resources, and promoting and maintaining a safe work environment. Demonstrate integrity and responsibility by always doing ones personal best, being honest and ethical, and following through on commitments. Maintain a commitment to professionalism, continue own professional development, and manage performance by taking responsibility for ones own performance, setting goals, eliciting feedback, tracking progress, and addressing performance issues promptly. Exhibit flexibility by showing openness to different and new ways of doing things, and changing strategy when an initial strategy is unsuccessful. Show initiative by identifying what needs to be done and doing it before being asked or before the situation requires it. Familiarize self with Head Start Performance Standards and any regulations pertaining to the Head Start programs. Qualifications Bachelors degree in Early Childhood Education, Child Development, or a related field. Experience teaching children ages 35 and implementing developmentally appropriate preschool curriculum. Pass physical examination, background check, and fingerprinting screen. Able to tolerate lifting children weighing 4050 pounds in case of emergency. Strong interpersonal and communication skills, including the ability to communicate effectively both orally and in writing. Current drivers license. Basic computer literacy in email, word processing, and internet navigation. Basic understanding of video equipment use. Equal Employment Opportunity (EEO) Statement RECAP is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other status protected by federal, state, or local law. Offered compensation: $35/hr - $36/hr