Records Specialist

Records SpecialistThe Records Specialist is responsible for researching, organizing, and maintaining historical and current records related to the Department of Transportation's fixed assets and infrastructure projects. This role supports asset management efforts by reviewing both paper and electronic records, ensuring accuracy, completeness, and proper documentation of assets spanning multiple decades.Key ResponsibilitiesConduct in-depth research of historical paper files and modern electronic databases to locate and verify asset records dating back up to 30 yearsReview and analyze invoices, construction documents, and project records to support accurate asset tracking and reportingReconcile historical documentation with the County's fixed asset listings to ensure accuracy and completenessDetermine asset status, including whether assets are still in service, have reached end of useful life, or should be retired from recordsOrganize, file, and maintain records in accordance with departmental and County standardsAssist in digitizing and cataloging paper records for long-term storage and accessibilityUtilize Microsoft Excel, Word, and internal database systems to track, update, and report asset informationCollaborate with internal departments to gather missing information and clarify discrepanciesEnsure compliance with records retention policies and applicable regulationsMinimum QualificationsHigh school diploma or GED required; Associate's or Bachelor's degree in Business Administration, Accounting, Public Administration, or a related field preferred2+ years of experience in records management, administrative support, accounting support, or a related fieldExperience working with both paper-based and electronic records systemsStrong attention to detail and organizational skillsProficiency in Microsoft Office Suite, particularly Excel and WordAbility to analyze data and reconcile discrepancies across multiple sources