HR Compliance Coordinator

Position SummaryThe HR Compliance Coordinator ensures that HR processes and procedures comply with all applicable federal and state laws, Board policy, and regulations by auditing and reconciling HR data, coordinating and tracking safety and regulatory compliance training, and managing the ADA accommodations process.Essential DutiesGreat Teaching & Learning (Instructional Infrastructure):Assist in providing ADA and FMLA training to managers as neededCoordinate the electronic setup and assignment of required compliance training and monitor completion for all staff members utilizing the district's learning management platforms.Great People (Talent Management):Facilitate the return to work process for employees returning from medical leave, to include medical release receipt and approval processesCoordinates substitute coverage due to extended absences for teachers and other school-based support staffGreat Culture (Systems Leaders):Proactively anticipate needs and identify reasonable accommodations for a wide variety of positions and workplace settingsGreat Systems (Support & Accountability):Serve as the district point of contact for ADA accommodation requests, conduct interactive process meetings, and conduct periodic follow-up to ensure the effectiveness of accommodationsMonitor changes in employment law (e.g., FMLA, ADA, PWFA, EEOC) and review HR policies and procedures to ensure continued compliance.Act as the primary liaison with the Risk Management department regarding HR compliance matters, including risk assessment and mitigationMaintains updated physical requirements for all job descriptionsMaintain a calendar of compliance obligations to take proactive steps to ensure timely response and completionDevelop, maintain, and govern HR compliance documentation, ensuring strong document control, versioning, and audit readinessAccurately gather and verify data for audits, open records requests, and other legal responses in a timely mannerCollaborate with HR, Payroll, and IT teams to ensure HCM systems absence configurations align with board policies, collective bargaining agreements, procedures, and regulatory requirementsCoordinates documenting changes and updates to Collective Bargaining agreements and maintains version history recordsConducts compensation research and responds to data requestsProvides backup support for employee benefits and leave coordinatorsCompletes and/or participates in HR special projectsOther duties as assignedJob SpecificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Minimum Qualifications (Knowledge, Skills And/or Abilities)Bachelor's degree in Human Resources, Business, or related fieldProficient understanding of employment regulations and laws3 years or more of experience in Human Resources or legal compliance.Strong attention to detail, communication, and research skillsStrong computer skills, including MS Excel/Google SheetsExperience using HRIS systems, Oracle HCM preferredExperience conducting the Americans with Disabilities Act (ADA) interactive processAbility to demonstrate confidentiality, discretion, and sound judgment when handling sensitive and confidential informationPreferred Qualifications (Knowledge, Skills And/or Abilities)HR Certification (SHRM and/or HRCI)Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.Physical/Mental RequirementsMust have adequate manual dexterity to write legibly and perform required duties on a computer.Must have adequate visual acuity to read, interpret and transcribe written material and other required duties.Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone.Requires some stooping, bending, stretching and occasional lifting not to exceed 25 pounds.Sitting for prolonged periods of time.May periodically require work outside of normal business hours, including weekends, under sometimes. stressful conditions in order to meet business needs and strict deadlines.Work EnvironmentOffice duties will be performed in a well-lighted, climate-controlled environment.Will require time in office, as well as external meeting locations with community partners or schools throughout the OKC metro area.May require participation in meetings and activities outside of normal business hours, including weekends and holidays.May be required to work overtime and weekends and holidays.Able to bend and stoop, lift 25lbs, stand and/or sit for extended periods of time.Reports To: Manager of Benefits and LeaveFSLA Status: ExemptCompensation: 805Work Days: 242FTE: 100This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.