Human Resources Administrator

Are you a detail-oriented HR professional who thrives on keeping things running smoothly behind the scenes? We're looking for an HR Administrator to be the operational backbone of our HR team — the person employees turn to when they need answers, and the one who makes sure every process from onboarding to offboarding is handled with precision and care.In this role, you'll pick up the employee experience right where our Talent Acquisition Manager leaves off — the moment a candidate accepts their offer. From there, you'll own the full HR administrative lifecycle: onboarding, benefits, leaves, compliance, and more. You'll work closely with our Talent Acquisiont Manager and VP, Human Resources to ensure our people are supported every step of the way.Key ResponsibilitiesOnboarding & Employee LifecycleOwn the new hire experience from offer acceptance through first-day orientationCollect and process all new hire paperwork — I-9, W-4, direct deposit, NDAs, and policy acknowledgmentsSet up employee profiles in the HRIS and coordinate IT, facility access, and system provisioningMaintain accurate employee records and process data updates throughout the employee lifecycleManage offboarding including final pay coordination, benefits termination, and exit interviewsBenefits AdministrationAdminister 401(k) enrollment, contribution changes, employer match tracking, and employee loan/hardship paperworkManage HSA and FSA plans including enrollment, IRS limit communications, and qualifying event changesProcess health, dental, vision, life, and disability enrollments, changes, and terminationsAssist in open enrollment each year — build materials, audit elections, and confirm payroll deductionsPayroll ProcessingRun full in-house payroll on scheduled cycles, ensuring accurate and on-time employee paymentsCollect, review, and process employee timekeeping records — resolving discrepancies with managers before each payroll runProcess all payroll changes including new hires, terminations, salary adjustments, promotions, and retroactive payManage deduction updates for benefits, garnishments, and voluntary withholdingsManage multi-state payroll tax withholding, ensure accurate state and local tax setup for remote and hybrid employeesLeave AdministrationAdminister FMLA from eligibility notice through designation, tracking, and return-to-workManage the ADA interactive process — gather documentation, coordinate accommodations, and maintain thorough recordsProcess and track all leave types: state leaves, personal LOAs, military (USERRA), bereavement, and jury dutyAdminister state-specific leave programs including [CA PFL, NY DBL, WA PFML, etc.] alongside federal FMLA, coordinating benefits continuation and payroll accordinglyCompliance & Employee SupportMaintain labor law postings, policy acknowledgments, and required training completion recordsStore medical and accommodation records separately from personnel files per ADA and HIPAA requirementsSupport HR audits with accurate, organized documentationServe as the go-to HR resource for employee questions on benefits, policies, and leaveMaintain compliance with multi-state employment laws including state-specific wage and hour requirements, paid leave mandates, and posting obligations across all states where employees workRequired Qualifications2+ years of HR administration experience, including hands-on payroll processingExperience with an HRIS and payroll platformAbility to run end-to-end in-house payroll accurately and on deadlineFamiliarity with benefits administration — 401(k), HSA, FSA, health & welfare plansStrong organizational skills with the ability to juggle multiple priorities and deadlinesHigh level of discretion and professionalism when handling confidential informationClear, confident communicator — written and verbalPreferred QualificationsBachelor's degree preferred; relevant HR experience will be considered in lieu of a degreeMeticulous attention to detail — whether processing benefit enrollments, managing leave documentation, or maintaining employee records, accuracy is non-negotiableProven ability to manage competing deadlines accurately and independentlyComfortable communicating across all levels — from new hires to senior leadershipSelf-directed and organized; able to own processes end-to-end without close supervisionWorking knowledge of multi-state employment law including state wage and hour, paid leave, and tax withholding requirementsBenefitsComprehensive benefits, including medical, dental, vision, supplemental coverage, plus HSA/FSA optionsCompetitive 401(k) participation with up to 4% contribution matchCertification reimbursement to support your continued developmentMeaningful opportunities for advancement within a growing organizationA culture built on drive, accountability, collaboration, and excellenceWork Environment/ConditionsThe worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work)Work is in an open office environment with steady conversation and interruptionThe statements contained in this job description are intended to describe the general nature and level of work being performed by associates assigned to the job. They are not intended to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the individual(s) holding this position.