Office Manager (Part-Time)

Job DescriptionYour Growth UnleashedWhere your journey begins and your potential shinesAt Synpulse, we don’t just consult – we transform. As a leading global management and technology consultancy with Swiss roots, we empower financial institutions to navigate change and seize new opportunities. Since 1996, we've been shaping the future of financial services by delivering cutting-edge expertise in strategy, operations, and technology to banks and insurers worldwide.What sets us apart is our people. At Synpulse, we cultivate a collaborative, high-impact culture where initiative and creativity are valued. With 21 offices across Europe, the Americas, and Asia-Pacific, we bring together diverse perspectives and talents. We believe innovation thrives where everyone feels they belong and can contribute.Our core values – Embrace, Drive, Achieve – shape how we work and evolve. We don’t just offer jobs – we offer the chance to develop, make an impact, and be part of a team that’s redefining the future of financial services.About The JobSynpulse USA is seeking a reliable and detail-oriented Part-Time Office Manager to support the day-to-day operations of our New York City and Toronto offices, based out of the office in New York City. This role is essential to ensuring smooth office administration, coordinating logistics, supporting employee needs, and managing internal events. The ideal candidate is proactive, organized, and comfortable juggling multiple responsibilities in a professional services environment. The role requires the incumbent to be in the office three days a week.Job RequirementsAbout You:Prior experience in office management, administrative support, or operations (professional services environment preferred)Strong organizational skills and attention to detailAbility to manage multiple tasks and priorities independentlyExcellent communication and coordination skillsComfortable working with vendors, building management, and internal stakeholdersProficiency with common office tools (email, calendars, spreadsheets, MS Office)Ability to work part-time on-site in New York CityJob ResponsibilitiesAbout the Role:Office Operations & AdministrationManage general office administration, including supply ordering, inventory tracking, and office re-stockingMonitor office mail, including receiving, distributing, and coordinating outgoing shipmentsOversee office supplies, equipment maintenance, and facilities managementSubmit, track, and follow up on building management tickets related to office facilities and maintenanceServe as the primary point of contact for office-related vendors and building managementSubmit & maintain receipts for purchases on company credit card and review expense reports for approval/rejection.IT & Equipment CoordinationCoordinate laptop logistics, including receiving, shipping, and tracking equipment for employeesSupport onboarding and offboarding processes by ensuring timely equipment delivery and returnPhotoshoot & Scheduling SupportCoordinate internal photoshoots, including scheduling, logistics, and vendor communicationEvent Planning & LogisticsSupport planning and execution of internal and external events, including:Food and hospitality arrangements for trainings and traveling staffTown Hall meetings and eventsCultural and community eventsCoordinate event logistics such as venues, catering, materials, and on-site supportVendor & Swag ManagementManage relationships with swag and merchandise vendorsCoordinate ordering, inventory, and distribution of branded materialsJob BenefitsWhy Us:Global transformation company with expertise in the financial space and the latest technologiesHybrid working environmentYour Documents To Start The ProcessResumeThis role pays $25 per hour. This role will start as a 30-hour per week position without benefits, with the opportunity to transition to a full-time, 40-hour per week position with full benefits within 3–6 months, based on performance and business needs.Should you have any queries, please contact our TA Partner. To know more about Life @ Synpulse, follow us on LinkedIn and check out our Careers page.