Administrative Assistant

Administrative Assistant The Oregon State Sheriffs’ Association (OSSA) is looking for a detail-oriented Administrative Assistant who can multi-task in a very small, fast-paced, busy office. Someone with a sincere commitment to excellence and the association's success, as well as respect for the Office of Sheriff and the persons holding the Office. This job is ideal for someone who is: Dependable – has a strong work ethic People-oriented – enjoys providing exemplary customer service verbally and electronically to maintain good working relationships with other employees, agencies and the public Detail-oriented – has an acute attention to accuracy and detail Flexible – can perform work effectively during changing priorities and interruptions Problem Solver – likes to think outside of the box Core Responsibilities: Membership Ensure data about our members is accurate and up-to-date, using WildApricot. Process membership applications; renewals, and special appeals. Serve as the point of contact for members; respond to general inquiries. Communicate membership value to current and prospective members via our website and email. Monitor and report on key metrics related to membership growth and generate reports to inform member engagement strategy. Coordinate current member service programs including relationship building and contracting with vendors and benefit providers. Actively participate in crafting membership recruitment and retention strategy. CHL Handgun Safety Course (www.oregonchl.org) Process course certificates Serve as the point of contact for the public; respond to general inquiries. Sheriff Sales (www.oregonsheriffssales.org) Approve submitted sales for posting to the website Invoicing for completed sales Accounts Payable Duties include but are not limited to: Greet the public, Sheriffs and their staff in person and via telephone Direct phone calls, individuals, and mail to the appropriate staff Participate in planning/organizing conferences and events as needed. As a member of the OSSA team, assist with special projects throughout the year. Back up other positions as needed All other duties as assigned Minimum Qualifications At least 3 years related work experience in the membership field with preference given to those with non-profit and/or association experience Excellent customer service skills and attitude 3+ years of QuickBooks accounts payable experience High proficiency with MS Office Suite (Outlook, Word, Excel), particularly with mail merges and macros Pass a pre-employment background check Full-time (40 hours week) Monday - Thursday, Non-Exempt Beginning Salary Range: $4,744 - $5,492 monthly This position has no direct supervisory responsibility Reports to: Executive Office Manager Travel: Approximately 12-15 days annually Application Process: We will accept applications until the position is filled with the goal of having someone in place by August 19th. We plan to start interviewing the week of July 29th. Job Type: Full-time Pay: $4,744.00 - $5,492.00 per month Benefits: Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule: 10 hour shift Day shift Work Location: In person