Department Administrator

Job Overview Join our team as a Fire TI Department Administrator, where you’ll play an important role in supporting fire life safety and tenant improvement (TI) projects from start to finish. In this collaborative position, you’ll help keep projects organized, ensure documentation is complete, and serve as a key point of support for customers, subcontractors, and internal teams. If you enjoy working in a fast-paced environment, staying organized, and being the go-to person who helps keep everything moving, this is a great opportunity to grow your career in project coordination within the low voltage and fire life safety industry. Key Responsibilities: Provide customer service to internal teams, clients, and subcontractors Process newly awarded projects and maintain project documentation Manage CRM updates, task tracking, and project setup Coordinate project prequalification and compliance documentation Set up new customers and subcontractors, ensuring required forms are completed Collect CAD files and required documents to support engineering and project execution Prepare project deliverables including closeout packages, warranties, and drawings Coordinate subcontractor requests, quotes, and approvals Support department operations, vendor coordination, and purchasing documentation Serve as backup support for other administrative roles as needed Position Requirements 3+ years in an administrative role High school diploma (or equivalent) Punctuality and regular attendance Physical Demands & Work Environment Ability to make repetitive movements (motions) of the wrists, hands, and/or fingers, daily Ability to walk, bend, stoop, hear, and speak, daily Move/Transport items weighing 20 pounds, occasionally Stand or Sit for long periods (4+ hours), daily At TRL Systems, we've been keeping people and their property safe for over 42 years. As an integrator of Fire Alarm, Nurse Call, and Security systems, everything we do has the potential to save lives and you get to be a part of that. Your role is important and here’s what you can expect as a member of our TRL Team: 1. Comprehensive Benefits Package: Medical insurance, dental insurance, life insurance, 401k plan, paid holidays, Paid Time Off 2. Employee Merit and Longevity Awards: Merit rewards that you can use to get items such as branded apparel, video game consoles, headphones and more and longevity awards like golfing gear, purses, BBQs, and watches just to name a few 3. Company Sponsored Events: Family-friendly events with food, games and prizes 4. Training and Development: Classes available to develop you personally and professionally to help you be the best version of you possible! 5. Career Advancement: We want to partner with you to build a long and successful career at TRL and will help you realize your potential TRL Systems, Inc. conducts pre-employment drug screening in accordance with Federal Contractor regulations and background checks in accordance with State and local regulations. In addition to having many clients (hospitals, schools, etc.) who require background checks, as a federal contractor TRL is also required to complete a background check for any employee who may work on a federal contract in any capacity. For any position that drives a Company vehicle, our insurance carrier requires criteria to be met and therefore will be a condition of employment. TRL Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status. TRL’s employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. The decisions and criteria governing the employment relationship with all employees are made in a nondiscriminatory manner, without regard to race, religion, color, national origin, sex, age, physical or mental disability, sexual orientation, gender identity, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all California locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and/or training.