Supply Chain Manager

Job Title : Supply Chain ManagerExperience : 3–5 YearsLocation : MysoreJob SummaryWe are seeking a detail-oriented and proactive Supply Chain Manager to manage procurementactivities. The role involves vendor coordination, cost optimization, compliance adherence, andensuring timely availability of materials as per project requirements. The ideal candidate shouldhave strong material knowledge across categories and hands-on experience in vendor coordinationand site-level execution.Key Responsibilities Procurement PlanningUnderstand material requirements based on orders and project timelines.Plan procurement schedules to ensure timely availability of materials. Material Identification & Technical UnderstandingIdentify and understand materials across multiple categories including Electronics, Mechanical, and other relevant segments.Ensure correct specifications, quality standards, and compatibility of materials before procurement.Coordinate with internal technical/operations teams for material validation where required. Vendor ManagementIdentify, evaluate, and onboard vendors in compliance with company and norms.Maintain and update the approved vendor database.Conduct vendor visits to assess capabilities, quality standards, and reliability.Build and maintain strong vendor relationships. RFQ & NegotiationFloat Requests for Quotation (RFQs) to multiple vendors.Prepare comparative statements and evaluate vendor quotations.Negotiate pricing, delivery timelines, and payment terms while maintaining quality standards. Purchase Order ManagementCreate and release Purchase Orders (POs) accurately as per requirements.Ensure all terms, specifications, and compliance details are clearly mentioned.Track PO acknowledgments and follow up with vendors. Compliance & DocumentationEnsure all procurement activities comply with regulations and audit requirements.Maintain proper documentation such as quotations, approvals, and comparison sheets.Support internal and external audits by providing required procurement records. Inventory & CoordinationCoordinate with warehouse and operations teams for stock availability and planning.Avoid stock shortages or excess inventory through effective planning. Logistics & Delivery TrackingMonitor dispatch and delivery of materials.Coordinate with logistics teams to ensure timely delivery to warehouses or project sites. Quality AssuranceEnsure procured materials meet specified quality standards.Handle vendor issues related to quality, returns, or replacements. Invoice & Payment CoordinationVerify vendor invoices against POs and delivery records.Coordinate with the finance team for timely payment processing. Risk & Cost ManagementIdentify potential risks in the supply chain and plan contingencies.Work on cost optimization through effective negotiation and vendor selection. Site CoordinationVisit customer sites whenever required to understand on-ground requirements, material usage, and delivery challenges.Coordinate with site teams to ensure correct material supply and usage. ReportingMaintain procurement MIS reports including order status, vendor performance, and cost savings.Provide regular updates to management on procurement progress and challenges.Key ResponsibilitiesPlan and execute procurement based on order requirements and timelinesIdentify and source materials across Electronics, Mechanical, and other categoriesFloat RFQs, evaluate quotations, and negotiate with vendorsCreate and manage Purchase Orders (POs) with accuracyMaintain vendor base and conduct vendor visits for evaluationEnsure compliance with documentation and audit requirementsTrack deliveries and coordinate with warehouse/logistics teamsVisit customer sites when required for material validation and coordinationMonitor quality, handle returns/replacements, and manage invoice verificationRequirementsBachelor’s degree (Commerce / Engineering / Supply Chain preferred)3–5 years of procurement experienceStrong knowledge of electronics and mechanical materialsGood negotiation, vendor management, and coordination skillsProficiency in Excel / MS officeWillingness to travel for vendor and site visits