Assistant Event Manager

Gabelli School of Business is committed to providing a dynamic and inclusive environment that fosters learning and growth. Our mission is to prepare students for successful careers in business through innovative education and impactful research.About the RoleThe Part-time Assistant Events Manager will work with the Events Manager to plan and execute events hosted by the Gabelli Center for Global Security Analysis, the O’Shea Center for Credit Analysis, and other organizations within the Gabelli School of Business. These events include both in-person and online conferences, panel discussions, lectures, and presentations on topics relating to the mandates of the centers and/or content that is relevant to the marketplaceResponsibilitiesAssists in booking and managing time and space for each eventMaintains updated email lists, ensuring that names and emails of registrants are added to a continually updated database through the IT groupWorks with Event Manager to plan menus and arrange for catering as applicableWorks with Event Manager and Marketing Team to establish and execute registration processAids in planning the logistics of the eventHelps to recruit and manage the graduate assistants who assist with the eventsCreates runs of shows that are approved by the Event Manager and the Senior Director of Marketing and CommunicationsEnsures that all supplies (pop-up banners, tablecloths, signage, name tags, etc.) are organized and in a transportable state both before and after eventsHelps the Event Manager set up on-site check-in, signage, and reserved seatingManages creation, printing, and alphabetization of badges for attendeesHelps to manage check-ins at eventsProvides daily reports on registration to the Event Manager and to Marketing Team membersAttends run-throughs for onsite events and tech checks for online eventsAssists marketing staff with tasks, including the organization of advertising files during event downtimeQualificationsBachelor’s DegreeThree (3) years of professional work experience in executing professional-level events with experience in a university setting, preferredEffective problem solver who works well under pressureExcellent attention to detailRequired SkillsKnowledge of Eventbrite and CventEqual Opportunity StatementWe are committed to diversity and inclusivity in our hiring practices and encourage applications from individuals of all backgrounds.