Executive Assistant

Job Description: Provide the necessary support for the San Diego Site Council, BINs and other employee engagement groups. Provide the necessary support for San Diego site events, hosting visitors and site communications. Position Responsibilities Provide all the logistical support for the Site Council meeting including sending out the agenda and providing meeting notes. Manage the site council budget insuring that expenses are billed back to correct manager locations. Support the planning and logistics for site employee engagement and leadership events, including service awards and site visitors Facilitate the annual BIN and employee engagement reviews at the site council Support the San Diego site communication Manage the logistics for the collaboration space sign up. Schedule and book conference room and collaboration spaces Submit CREWS tickets for site related tasks Provide various types of administrative support to multiple HP managers as needed - and as captured in job description above Skills Required Strong planning and organization skills Ability to take accurate notes Strong collaboration skills Proven track record to execute tasks efficiently Ability to ask the right questions to ensure position objectives are met Proven track record in execution (i.e., in a leadership role) Strong verbal/written/presentation skills Openness and ability to learn and grow Qualifications The ideal candidate will have 3+ years of experience administrative assistant or coordination role Excellent verbal and written communication Strong interpersonal skills, proactive approach, ability to work under pressure, demonstrated organizational and time management abilities. Strong initiative Strong critical thinking to ensure the right questions are asked to successfully complete objectives Experience with planning and coordinating large events Job Type: Contract Schedule: 8 hour shift Ability to commute/relocate: San Diego, CA 92127: Reliably commute or planning to relocate before starting work (Required) Experience: Microsoft Excel: 1 year (Preferred) Microsoft Powerpoint: 1 year (Preferred) Work Location: In person