Studio Coordinator

Location Hybrid – Seattle, WA (4 days in office to start, moving three, after 12 months.)Reports to: Head of ProductionRate: $85,000 – $95,000 AnnualThe Role: The Studio Coordinator owns the operational execution of Outdoor Research's internal studio. From production calendar management and crew coordination to hands-on photography and video shoots. This role is the operational backbone of OR's content production function, ensuring that studio campaigns, seasonal photoshoots, sales meeting assets, and YouTube productions are planned, staffed, executed, and delivered on time.The primary responsibility is to project manage product photography needs with strong organizational skills to provide updates, isolate bottlenecks, and optimize existing workflows. Secondary responsibility is maintaining studio space and filling in productions gaps for creative needs as they emerge.What you’ll doProduct Photography Calendar Own and maintain the product photography calendar, working with Production team to build the seasonal shoots for execution and delivery.Sequence productions against brand team deadlines, wholesale sell-in windows, and DTC launch milestonesIdentify scheduling conflicts, resource constraints, and production risks early and resolve them before they become problemsCommunicate the calendar clearly and consistently to all internal stakeholdersProduction Planning & ExecutionTranslate creative briefs into actionable production plans, shot lists, call sheets, crew requirements, equipment lists, and day-of schedulesOwn pre-production logistics and work with Production team.Monitor production progress against plan during active shoots; adjust sequencing and priorities in real time to protect deliverablesManage post-production handoff and ensure assets are properly organized, named, and routed to the appropriate team for retouching, editing, and final deliveryseasonal shoot spreadsheet ownership,sample validation and organizationpost-production handoffSport Category & Styling AuthenticityMaintain working knowledge of OR's core performance categories. Snow (ski/snowboard/backcountry), mountain bike, trail running and Alpine; sufficient to ensure models are styled, accessorized, and moving authentically on setUnderstand how athletes dress and move within each category: layering systems, pack selection, helmet and goggle pairing, glove choice, boot compatibility, riding or skiing posture and apply that knowledge as an active quality check during studio shootsFlag styling inconsistencies before they are captured — wrong kit combinations, inauthentic accessorizing, or movement that reads as staged rather than sport-nativeTreat sport authenticity as a brand standard, not a creative preference. Endemic audiences, wholesale buyers, and athletes will identify inauthenticity immediately, and studio content that misses this undermines the brand's credibility in its core marketsCrew & Vendor ManagementIdentify, vet, and build a reliable production crew across disciplines photographers, videographers, stylists, production assistants that are appropriate to each shoot's scale and budgetManage freelancer and vendor relationships: scope agreements, scheduling, on-set direction, and on –set producing and delivery expectations.Build a roster of trusted crew that can be deployed efficiently across OR's annual production cadenceQuality & Brand StandardsEnsure all studio-originated assets meet OR's brand standards, creative intent, and technical specificationsReview work at key production milestones to prevent downstream reworkFlag quality issues, missing assets, or brief discrepancies before they reach post-productionWhat This Role Is Not:This role does not set creative direction, own brand strategy, or manage the social media calendar. It is not a pure photography role and operational ownership is equally weighted and non-negotiable. It is not an entry-level position for someone who wants to grow into production; it requires someone who already understands how professional shoots are built and run; a portfolio must be submitted. And it is not a role where reactive, deadline-driven execution is acceptable as a permanent operating mode, the expectation is that productions are proactively planned, not heroically rescued.Qualifications Must have understanding and basic knowledge of CaptureOne, Photoshop, and other Adobe Suite tools4–6 years in content production, studio coordination, or a closely related function, ideally within an outdoor, action sports, apparel, or lifestyle brandDemonstrated photography capability and understanding of lighting.Proven experience building and managing production crews across disciplinesStrong pre-production instincts that can translate a creative brief into a complete production plan independentlyProficiency in spreadsheet-based production tracking and comfortable building and owning a seasonal SKU and asset management tool from scratchFamiliarity with video production workflows, including basic on-set video production for YouTube or tutorial contentClear, proactive communicator, internal stakeholders should never be surprised by a production statusExperience with production management tools and asset organization workflowsDemonstrated familiarity with at least two of OR's core performance categories (snow, mountain bike, trail and Alpine) either through personal participation or professional work within an outdoor or action sports brand; multi-category knowledge strongly preferredWhat do we bring to the table? 11 paid holidays each year and 3 floating holidaysPTO/PSSTComprehensive medical, dental and vision plansTransportation benefitsPaid volunteer time401(k) with discretionary company matchBouldering wall and work out roomRon Gregg – annual get outdoors benefitProduct discountsEmployee interest groups including various sports activities