Project Coordinator

Job Description The Project Coordinator keeps engineering projects organized, on-schedule, and on-budget. You'll support Project Managers with scheduling, document control, permitting logistics, subconsultant/vendor coordination, and client communications—freeing technical staff to focus on design and fieldwork.Project Scheduling & LogisticsAssist in building and maintain task-level schedules (milestones, dependencies, critical path).Coordinate and maintain resource management data.Scope, Budget, and Change ControlCreate Work Breakdown Structures (WBS), track burn rates, and update ETC/EAC with PMs.Prepare and route change orders (scope/time/fee), contract mods, and addenda; maintain version control.Document Control & QAManage submittals, RFIs, transmittals, and drawing issue logs.Enforce naming conventions and checklists; assemble deliverable packages and QC record sheets.Compliance SupportEnsure contract compliance.Subconsultants & ProcurementAssist with SOWs, POs, COIs, and rate sheets; monitor NTPs and deliverable dates.Coordinate survey, geotech, environmental, and specialty vendors; reconcile invoices vs. progress.Client & Internal CommunicationsDraft status updates, meeting minutes, and monthly progress reports; maintain action registers and risk logs.Support proposal inputs (project sheets, resumes, schedules) and closeout (as-builts, lessons learned).Invoicing SupportPre-bill review (time/expense), markup notes, missing time follow-ups; track A/R and client approvals.Required Qualifications2–5 years in A/E/C or construction project coordination (consulting engineering preferred).Working knowledge of project lifecycles, submittals, change orders, and basic contract terms.Strong organization, follow-through, and written communication.Preferred QualificationsDeltek (Vantagepoint/Vision/Ajera) or similar ERP exposure (time, budgets, billing).Familiarity with CAD/GIS file handling (AutoCAD/Civil 3D/ArcGIS). Company DescriptionCummins | Cederberg is Florida's largest coastal and marine engineering firm with projects throughout Florida and the Caribbean, serving both private and public clients. Cummins | Cederberg offers a very generous benefit package paid 100% by company with significant flexibility and proactive work environment for good work/life balance.Company DescriptionCummins | Cederberg is Florida's largest coastal and marine engineering firm with projects throughout Florida and the Caribbean, serving both private and public clients. Cummins | Cederberg offers a very generous benefit package paid 100% by company with significant flexibility and proactive work environment for good work/life balance.