Administrative Assistant

Circle Electric is a merit shop electrical contractor that’s been powering communities of great people since 1983. We’re focused on building a strong company culture, built on our values, that enables our employees to safely enjoy the work that they do every day. If you are looking for a rewarding electrical career with a stable company, we’re looking for you! Job Title: Administrative Assistant This is a full-time, non-exempt, hourly position. Location – Circle’s corporate office – 4606 N 132nd St, Butler, WI 53007 Job Summary: Circle Electric is looking for an administrative genius to join our organization and support our growing team! We have a mixture of administrative and coordination tasks that the right person will be ready to tackle. We are looking to bring in a highly motivated, self-starter who will readily jump in and ask, “How can I help?” Ideally, the person who fills this role will enjoy a wide variety of tasks, be fulfilled by helping others bring things to fruition, and be willing to take on any task no matter how big or how small. Responsibilities: Answer phones and greet guests who come to the office Monitor inventory and order supplies - office supplies, safety equipment, kitchen supplies, etc. Coordinating company events – scheduling, sending invites, occasionally securing an offsite venue, ordering food, purchasing supplies – and helping with various company culture initiatives Assist with tracking safety certifications and coordinate with vendors to schedule and arrange renewal training when needed Procure COIs and Subcontracts as requested Support Project Management team with all administrative tasks pertaining to the project delivery process which could include: pulling permits, entering budgets, creating purchase orders, ordering materials, coordinating site visits with customers, billing, and more Assist field Electricians with documentation, resources, and information as necessary Other miscellaneous duties as assigned Qualifications: Uphold and embody Circle’s Core Values: Safety, Excellence, Respect, Relationships, Accountability Demonstrated history of Circle’s Core Skills: Organized, Reliable, Efficient High school diploma 3 years of experience in an Administrative role, in the trades is a huge plus Highly organized with strong attention to detail Excellent communication skills, both verbal and written Strong ability to problem solve and think critically as situations arise Willingness to learn and take on new tasks Familiarity with Microsoft 365 and its tools is a plus Physical Requirements: Ability to sit at a desk and use a computer for extended periods of time. Good eyesight and hand-eye coordination for accurate data entry and reading of project plans and specifications. Good hearing and ability to talk for effective communication with clients, contractors, and team members. The ability to lift and carry up to 25 pounds of materials, such as project documents, plans, supplies, and equipment. Benefits for Full-Time Employees: 4 Weeks Paid Time Off! 9 Paid Company Holidays 401K w/Company Match up to 4% Medical Insurance – 75% employer paid Dental Insurance – 100% employer paid Vision Insurance Short and Long Term Disability – 100% employer paid Life, AD&D, and Dependent Life Insurance – 100% employer paid Health Reimbursement Account Employer Sponsored Flex Spending Plan Additional Voluntary Benefits – Accident, Critical Illness, and Term Life Company Clothing Allowance Tuition Reimbursement Arrangement Training & Development Circle Electric is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Circle is committed to the principle of equal employment opportunity for everyone and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Circle are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability, family or parental status, or any other characteristic protected by federal, state, or local laws. We strongly encourage applicants of all ages and backgrounds to apply.