Accounts Payable Compliance

About the RoleBergen County Construction Company is seeking an experienced Accounts Payable & Compliance Specialist to oversee accounts payable operations and compliance across construction projects. This position is on-site!!!This role plays a critical part in ensuring that vendor payments, subcontractor documentation, and financial records are accurate, organized, and compliant with company policies, contractual requirements, and public agency regulations. The Accounts Payable & Compliance Manager will manage the full lifecycle of vendor invoices and subcontractor payment applications while ensuring all required compliance documentation is collected, verified, and maintained prior to payment. This position will work closely with project management, purchasing, and accounting to ensure financial documentation, compliance records, and billing support are properly managed throughout the life of each project.ResponsibilitiesAccounts Payable ManagementManage the full accounts payable process, including invoice intake, review, coding, approvals, and payment processing.Review and process vendor and subcontractor invoices to ensure accuracy, proper documentation, and compliance with contract terms. Payment Applications & Billing SupportPrepare, assemble, and submit payment applications for public agencies and private owners when required.Ensure payment packages include all required backup documentation, including certified payroll, lien waivers, approved change orders, subcontractor backup, and agency-specific forms. Subcontractor Compliance & DocumentationTrack and manage Certificates of Insurance for subs and vendors to ensure coverage is current and compliant with contract requirements.Collect, review, and track conditional and unconditional lien waivers/releases, COIs, executed contracts, and required project documentation from subcontractors and suppliers.Verify that required compliance documentation is complete prior to payment release.Public Agency & Certified Payroll ComplianceCollect, track, and review certified payroll submissions for public works projects.Ensure compliance with prevailing wage and public agency reporting requirements.Qualifications3+ years of experience in construction accounting or accounts payable.Experience with public works projects and certified payroll compliance strongly preferred.Experience using construction accounting or project management systems (ProjectSight, Spectrum, or similar platforms).Ability to manage multiple projects, deadlines, and documentation requirements simultaneously.Proficiency in Microsoft Office Suite.Preferred SkillsExperience working for a general contractor or construction management firm.Experience managing subcontractor compliance documentation.Experience with AIA billing or construction payment applications.