Executive Assistant

Position Summary: The Executive Assistant provides high level administrative support to various executives. This individual serves as a strategic partner in prioritization, calendar management, meeting preparation and supports key initiatives.Supervisory Responsibilities: NoneEssential Tasks:Manage calendars, prioritize appointments, coordinate meetings with various stakeholdersPrepare agendas, presentations, reports, and briefing materialsSending correspondence on behalf of leaders when requestedManage multiple priorities and perform duties with utmost discretion. Maintain confidentiality.Facilitates communication between various departments, acts as a liaison, and ensures information flows effectivelySchedule and coordinate travel (flights, hotels, rental cars) and create detailed itinerariesEvent coordination and executionAssist with expense reporting utilizing ConcurMaintaining office supplies by checking stock to determine inventory levels, anticipating needs, placing, and expediting orders, verifying receipt and stocking.Ability to work a flexible scheduleCore Competencies: Ability to Analyze and Solve Problems: Skill in recognizing challenges, exploring options, and implementing effective solutions in a timely mannerAttention to Detail: A strong focus on completing tasks and projects accurately and thoroughlyCommunication Skills: Capable of expressing ideas clearly in both verbal and written forms and engaging with various audiencesTimely Task Completion: Ability to finish tasks and projects efficiently, managing resources and priorities effectivelyTeam Collaboration: Willingness to work together with others, promoting teamwork and supporting shared goalsClient Focus: Dedication to understanding and addressing the needs of clients and stakeholders to ensure their satisfactionDependability: Acknowledgment of the importance of being present and punctualCreative Thinking: Openness to suggesting new ideas and methods to improve processes and outcomeOrganizational Skills: Capability to prioritize tasks and manage multiple projects simultaneouslyAdaptability: Willingness to adjust to changing situations and priorities, showing resilience in a dynamic work environmentExperience and Education:Bachelor’s degree preferred5+ years of previous administrative assistant experience preferred2 years supporting senior level executives preferredLicensing and Credentials:NoneSystems:Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook requiredFamiliarity with Concur or other similar expense reporting software preferredPhysical Requirements:Ability to lift 25 poundsRepeated use of sight to read documents and computer screensRepeated use of hearing and speech to communicate on telephone and in personRepetitive hand movements, such as keyboarding, writing, 10-keyWalking, bending, sitting, reaching and stretching in all directionsBenefits & Compensation:Higginbotham offers medical, dental, vision, prescription drug coverage, 401K, equity incentive plan as well as multiple supplemental benefits for physical, emotional, and financial wellbeing. Employee Wellness Program Company paid holidays, plus PTO Notice to Recruiters and Staffing Agencies: To protect the interests of all parties, Higginbotham Insurance Agency, Inc., and our partners, will not accept unsolicited potential placements from any source other than directly from the candidate or a vendor partner under MSA with Higginbotham. Please do not contact or send unsolicited potential placements to our team members.Applications will be accepted until the position is filled