Office Manager

At Geiss Med Hospice, we believe in cherishing every moment of life. We understand that facing a life-limiting illness or injury can be overwhelming, which is why we are here to provide a comforting hand and a listening ear. Our team of dedicated medical professionals and compassionate caregivers is committed to easing pain, managing symptoms, and providing emotional and spiritual support in a manner that respects your personal choices and preferences.We are not just focused on the patient but also on their loved ones, offering support and guidance through these challenging times. Our goal is to ensure that you and your family can focus on spending quality time together, while we take care of the rest.Why Join Geiss Med Hospice?Compassionate Care: Join a team that prioritizes empathy and personalized care, ensuring that every patient and family feels supported.Professional Growth: We offer continuous learning and development opportunities to help you advance your career in a meaningful way.Collaborative Environment: Work alongside a dedicated team of professionals who share your passion for making a difference.Holistic Support: Engage in a holistic approach to hospice care that addresses physical, emotional, and spiritual needs.Community Impact: Be a part of an organization that makes a tangible difference in the lives of patients and their families.At Geiss Med Hospice, we are more than just healthcare providers; we are a source of comfort and hope. If you are passionate about making a positive impact and are dedicated to compassionate care, we invite you to join our team and help us make a difference, one moment at a time.Job Title: Office Manager – HospiceGeiss Med HospiceLocation: Santa Ana, CAJob Type: Full-Time, On-SiteSalary Range: $80,000 – $90,000 per year (Depending on Experience)Position SummaryThe Office Manager plays a key role in overseeing the daily administrative operations of the hospice office. This position ensures the office runs smoothly, supports staff and leadership, maintains accurate records, and helps keep communication flowing across teams. This role is essential in supporting high-quality, compassionate care for patients and their families.Key ResponsibilitiesOversee daily office operations and ensure an organized, efficient work environmentTrack expenses and maintain accurate administrative and financial recordsManage office supplies, equipment, and vendor coordinationSupport payroll processing, including review of timesheets and mileage logsAssist with onboarding new hires and ensure completion of required documentationMaintain employee files, licenses, certifications, and evaluationsEnsure vendor contracts and documentation remain current and compliantProcess invoices and coordinate approvals as neededServe as a central point of communication between administrative staff, clinical teams, leadership, and patient familiesSupport scheduling, coordination, and general office needsPlan team meetings, staff events, and office activitiesPerform additional duties as assignedRequired QualificationsHigh School Diploma or equivalent required; Bachelor’s Degree preferredMinimum 2 years of office management experience in healthcare or hospice requiredExperience maintaining HR files, supporting payroll processes, and preparing for regulatory surveys (e.g., Joint Commission) preferredFamiliarity with California HR practices is a plusStrong organizational, communication, and leadership skillsAbility to multitask and problem-solve in a fast-paced environmentProfessional, compassionate, and team-oriented approachTechnical SkillsProficient in Microsoft Office (Excel, Word, Outlook)Experience with EMR systems, preferably in hospice or healthcare settingsCompensation & BenefitsSalary: $80,000 – $90,000 per year, depending on experienceFull-time position with benefits eligibility (per company policy)Pay Range for Posted Region: $80,000 USD - $90,000 USD