Assistant Project Manager

DEFENSEWERX is a neutral facilitator and trusted partner, connecting an international network of individuals, businesses, educators, and government organizations to enable creative and integrated solutions for our partners.JOB SUMMARY:The Assistant Project Manager works directly with team members to ensure the success of projects that meet the needs of our government partners. The Assistant Project Manager will assist with the development of clear and attainable program objectives and report project statuses to the Senior Program Manager. This role exercises discretion and independent judgment in planning, problem-solving, and stakeholder engagement, with final execution decisions approved by the Director and/or Senior Program Manager. The Assistant Project Manager ensures tasks are executed efficiently, resources are managed effectively, and government partners receive high-quality support and deliverables.ESSENTIAL FUNCTIONS:Independently plan and coordinate assigned tasks, determining priorities, resource needs, and timelines.Serve as a point of contact for assigned projects, building, and maintaining relationships with government partners, industry stakeholders, and solution providers.Manage project documentation, reporting, and communication to ensure accurate, timely information flow to stakeholders.Monitor project performance and recommend process improvements or corrective actions as needed.Help oversee and optimize use of web-based project management tools, CRM platforms, and communication systems.Help manage invoicing responsibilities to include tracking, invoicing, and obtaining approvals for all project-related milestones.Help prepare comprehensive status updates, reports, and recommendations for leadership decision-making.Support the development and facilitation of virtual and in-person events such as conferences, workshops, collaborative events, tech challenges, etc.Conduct market and technical research to identify opportunities, partners, and solutions that align with the government partner's mission.Assist with knowledge sharing and provide support during cross-training activities, as needed.Actively participate on the project team to identify and respond to various project needs.Schedule and facilitate meetings to ensure goals and milestones are achieved.Ensure compliance with organizational policies and agreement requirements.Maintain accurate and organized project documentation (plans, agreements, reports, SOPs).Support data collection and reporting for educated decision-making.QUALIFICATIONS:Associate's degree required, Bachelor's preferredExperience in business, event management, and/or STEM-related role preferredOTHER KEY REQUIREMENTS:Ability to pass a background checkAbility to successfully obtain and maintain a security clearance or successfully obtain and maintain ITAR licenseMust not have any conflicts of interest affecting DEFENSEWERX or its partnersStrong problem-solving skills and attention to detailPositive attitude and great work ethicDemonstrated ability to manage multiple priorities in a fast-paced environment and drive results through collaborationDesire to promote DEFENSEWERX core values and a positive working environmentPossess a genuine passion for advancing the DEFENSEWERX mission and creating a sustainable and thriving organizationCONDITIONS OF WORK:Do whatever it takes to get the job doneBe a servant leader willing to share credit and own accountabilityBe a part of a teamBring a growth mindset and be open to learning and coachingOperate with a high degree of independence and accountabilityBe willing to travel as required to support projects and partner relationshipsBe flexible to adapt to shifting priorities and evolving project requirementsDEFENSEWERX VALUES:Teamwork: Leverage our strengths to achieve our objectivesRespect: Be honest and transparent in all activities while valuing the contributions and priorities of othersIntegrity: Honor commitments to all those we serveBe Human: Celebrate and appreciate the authenticity of peopleEmpathy: Truly seek to understand and value others' place and opinionsDeliver: Deliver clear and measurable outcomes aligned to program and partner objectivesDEFENSEWERX offers competitive and comprehensive benefits package options for full-time employees.Medical, Dental, and VisionPaid Time OffPaid HolidaysHSA/FSA options401KSupplemental health insuranceConcierge TelemedicineLife insurance and AD&DShort Term and Long-Term Disability coverageEmployee Assistance Program (EAP)Applications will be accepted from all qualified persons. DEFENSEWERX does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact DEFENSEWERX directly.