Executive Assistant

DescriptionWe are looking for a highly organized and proactive Executive Assistant to support the Chief Executive Officer and President of a prestigious asset management firm. This role involves managing a variety of personal and business tasks, requiring exceptional attention to detail and the ability to prioritize effectively. The ideal candidate will have experience supporting high-net-worth individuals.Responsibilities:- Coordinate complex travel arrangements, including commercial and private transportation, and ensure seamless communication with travel professionals.- Manage and maintain the executive's calendar, scheduling appointments and events using Microsoft Office Suite and Apple products.- Handle meeting preparation by taking detailed notes, distributing follow-up tasks, and collaborating with colleagues as needed.- Oversee administrative tasks such as document handling, including copying, faxing, printing, scanning, shredding, and retrieving files.- Arrange cash pickups at the designated bank and ensure timely completion of financial errands.- Monitor and maintain office equipment at the executive's residence, including ordering supplies and coordinating repairs as necessary.- Resolve issues promptly by liaising with internal and external personnel to ensure the smooth functioning of operations.- Ensure a detail-oriented approach in meetings and interactions, maintaining a presentable demeanor.- Support the executive in initiating and delivering work processes effectively.- Facilitate organizational growth by demonstrating adaptability and a willingness to learn.Requirements - At least 5 years of experience supporting C-suite executives in a detail-oriented role.- Comprehensive knowledge of travel arrangements, including booking and coordination.- Strong organizational skills with meticulous attention to detail.- Excellent verbal and written communication abilities.- Proven ability to manage multiple tasks and prioritize work effectively under tight deadlines.- Proficiency in Microsoft Office Suite and Apple products.- Self-motivated and capable of working independently while maintaining accountability.- A positive attitude and commitment to delivering high-quality results. TalentMatchRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .