Office Administrative Assistant

Company OverviewWe are a small, entrepreneurial real estate management and development firm with a collaborative team of 10 people. Our portfolio includes office and retail properties, and we pride ourselves on providing a high-quality experience for our tenants and partners.Position OverviewWe are seeking a polished, personable, and highly organized Administrative Assistant to support our team from our River North office. This is a tenant-facing role that requires professionalism, strong communication skills, and a proactive mindset. You will play a key role in keeping daily operations running smoothly and supporting management, while serving as a welcoming and effective point of contact for tenants.Key ResponsibilitiesServe as the first point of contact for tenants, handling inquiries and requests with professionalism and responsivenessCoordinate and track tenant communications, maintenance requests, and follow-upsMaintain organized records, files, and internal documentationAssist with general office operations, including supplies, mail, and vendor coordinationHelp prepare basic reports, correspondence, and materials as neededProvide day-to-day administrative support to leadership and team membersQualificationsStrong interpersonal and communication skills; comfortable in a tenant-facing roleHighly organized with excellent attention to detailProfessional, polished, and reliableAbility to multitask and manage priorities in a fast-paced environmentProactive and resourceful with a strong sense of ownershipWork EnvironmentIn-office role based in River North, ChicagoCollaborative, small-team setting with direct exposure to leadershipWhat We’re Looking ForSomeone who is personable, dependable, and takes pride in creating a positive experience for tenants and team members alike. This role is ideal for someone who enjoys variety in their day and wants to be an integral part of a growing real estate company.