Administrative Assistant, Pfizer Brand & Agency Partnerships

Administrative Assistant, Pfizer Brand & Agency Partnerships United States - New York - New York CityWe're in relentless pursuit of breakthroughs that change patients' lives. We innovate every day to make the world a healthier place.To fully realize Pfizer's purpose – Breakthroughs that change patients' lives – we have established a clear set of expectations regarding "what" we need to achieve for patients and "how" we will go about achieving those goals.Pfizer offers competitive compensation and benefits programs designed to meet the diverse needs of our colleagues.We're looking for a stellar Administrative Assistant — someone who brings sharp organizational instincts, genuine curiosity, and the kind of energy that raises the bar for everyone around them. The Pfizer Brand & Agency Partnerships team operates at the intersection of brand advertising, digital platforms, creative standards, and content innovation, and we need a partner who can match that pace and complexity with excellence.The PBAP Administrative Assistant provides high-level administrative and operational support to the Head of Pfizer Brand & Agency Partnerships (PBAP) and plays an active role in the day-to-day rhythm of the broader PBAP leadership team.This role requires a proactive, tech-savvy professional who can operate with speed and precision, anticipate needs before they're voiced, and bring a collaborative spirit to everything they do.Roles & ResponsibilitiesExecutive Support Own and manage a complex, fast-moving calendar for the Head of PBAP — prioritizing, protecting, and optimizing time with judgment and foresight.Coordinate travel arrangements, including detailed itineraries and logistics.Prepare and process expense reports accurately and on time.Draft, review, and manage correspondence and communications on behalf of the Head of PBAP with professionalism and discretion.Anticipate the needs of the executive and proactively surface information, prep materials, and resolve conflicts before they become problems.Team & Meeting Operations Plan and coordinate leadership team meetings, offsites, team events, and cross-functional forums — managing agendas, pre‐reads, logistics, and follow‐up end to end.Track action items and decisions from key meetings, ensuring accountability and follow‐through across the team.Serve as a connector and coordinator across the PBAP team, helping the organization stay in sync and moving forward.Support onboarding logistics for new team members and contractors, including systems access, equipment, and orientation coordination.Technology & Tools Leverage digital tools and platforms — including Microsoft 365, Teams, SharePoint, and emerging AI‐powered productivity tools — to enhance efficiency and communication.Maintain departmental resources including shared drives, distribution lists, and team sites.Identify and champion opportunities to improve workflows through smarter use of technology.Stakeholder & Community Engagement Build strong, collaborative relationships with peer executive administrative partners across PBAP and the broader CMO organization, ensuring seamless coordination and coverage.Serve as a visible and approachable point of contact for internal and external partners interacting with the Head of PBAP.Support team culture and engagement initiatives, including team events, recognition moments, and communications.Requirements Required High school diploma or GED required; bachelor's degree preferred.A minimum of 4+ years of experience in an executive administrative or coordinator role, supporting senior leaders in a fast‐paced environment.Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and SharePoint.Exceptional calendar management, multitasking, and prioritization skills.Strong written and verbal communication skills with a keen eye for detail.Demonstrated ability to handle confidential and sensitive information with discretion and integrity.Proactive, solutions‐oriented mindset with a track record of anticipating needs and acting independently.Preferred Experience supporting marketing, creative, brand, or technology-focused teams.Comfort with and curiosity about emerging digital tools, AI productivity platforms, and evolving workplace technologies.Demonstrated experience building productive relationships with other senior executive administrative staff across a matrixed organization.Experience managing complex, multi‐stakeholder meetings and events.Familiarity with tools such as Ariba, Workday, or similar enterprise platforms.Last Day to Apply: April 5, 2026Location: Hybrid, selected candidate must be able to be onsite 2‐3 days/week at a minimum.The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies.Benefits offered include a 401(k) plan with Pfizer matching contributions, an additional Pfizer retirement savings contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental, and vision coverage.Relocation assistance may be available based on business needs and/or eligibility.Candidates must be authorized to be employed in the U.S. by any employer.U.S. work visa sponsorship (such as TN, O‐1, H‐1B, etc.) is not available for this role now or in the future.Sunshine Act Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government.EEO & Employment Eligibility Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E‐Verify employer. This position requires permanent work authorization in the United States.#J-18808-Ljbffr