Startup Executive Business Partner / Executive Admin

Startup Executive Business Partner / Executive Admin - SF Bay AreaAbout The RoleWe are seeking a high-trust, high-judgment operator to serve as a hybrid Executive Business Partner, Executive Assistant, and Operations Lead supporting the leadership team in a fast-moving startup environment.Although there are many aspects of a traditional administrative role, we believe you will make a difference as a high-leverage operational role designed to materially increase executive effectiveness, organizational coordination, and company execution. You will operate as an extension of the leadership team: protecting executive focus, driving follow-through on strategic priorities, coordinating high-impact meetings and events, and ensuring the executive office operates with calm, structured efficiency.This role requires exceptional judgment, discretion, anticipation, and operational maturity. The right person thrives in ambiguity, solves problems proactively, and creates clarity and momentum across the organization without needing heavy direction.This is a full-time, highly visible role ideal for someone who enjoys being at the center of company operations and helping leadership teams scale effectively.Core ResponsibilitiesExecutive Partnership & Leadership SupportOperate deeply within the CEO’s email and calendar to help prioritize, triage, and drive responsiveness across competing demandsProactively manage inbox flow, surface critical items, draft responses, and ensure timely follow-through on high-priority communicationsContinuously optimize the CEO’s calendar to align time allocation with company priorities, strategic initiatives, customer engagement, and leadership effectivenessAnticipate scheduling conflicts, preparation needs, and downstream impacts before they create operational frictionMaintain strong context across executive conversations, customer interactions, leadership priorities, and ongoing company initiatives to improve decision-making speed and organizational responsivenessOwn complex executive calendars, prioritization, and scheduling with a focus on maximizing executive leverage and focus timeCoordinate travel, logistics, and executive meeting preparation end-to-endTrack and drive follow-through across executive commitments, leadership priorities, and cross-functional initiativesDraft communications, briefing materials, agendas, and meeting summaries on behalf of executivesAct as a gatekeeper and strategic flow manager for executive time and organizational prioritiesAnticipate operational gaps, identify friction points, and proactively implement solutionsBusiness Operations & Cross-Functional CoordinationPartner closely with executives to improve organizational execution and operational clarityBuild lightweight systems and processes to improve workflow, communication, and accountabilityCoordinate leadership offsites, planning sessions, board prep logistics, and company-wide operational initiativesManage action items and ensure momentum across high-priority cross-functional workstreamsSupport internal communications and executive alignment across teamsHelp maintain organizational rhythm, follow-through, and operational consistency in a rapidly scaling environmentCompany Events & Executive ProgramsLead planning and execution of company events, leadership offsites, team gatherings, and executive meetingsCoordinate logistics for customer-facing events, executive dinners, onsite visits, and strategic partner meetingsSupport preparation and hospitality for customer and investor interactions, including scheduling, logistics, materials, and onsite coordinationEnsure executive meetings and company events are polished, well-organized, and aligned with company standardsPartner with leadership to create high-quality experiences for employees, customers, candidates, and external stakeholdersOffice & Workplace OperationsOwn day-to-day office operations, including vendor coordination, facilities management, and workspace organizationManage office logistics, supplies, and workplace experience initiativesServe as the primary point of contact for office vendors, services, and operational support needsMaintain a high-functioning, welcoming, and organized environment for employees and visitorsSupport hybrid workplace coordination and executive onsite needsWhat Success Looks LikeExecutives operate with clarity, focus, and protected strategic timeLeadership priorities move forward with strong accountability and follow-throughMeetings, events, and customer interactions are exceptionally organized and professionally executedCross-functional coordination improves and operational friction decreasesOffice operations and executive logistics run seamlessly without escalationProblems are anticipated and resolved before they become visibleIdeal Candidate7+ years supporting senior executives, founders, or leadership teams in startup or high-growth environmentsExperience operating as a trusted executive partner in fast-paced, ambiguous environmentsStrong operational instincts and ability to manage multiple high-priority workstreams simultaneouslyProven experience coordinating executive meetings, leadership offsites, company events, and customer-facing interactionsExceptional judgment and discretion with highly confidential informationHighly organized, detail-oriented, and calm under pressureStrong written and verbal communication skillsProactive, anticipatory mindset with a bias toward action and ownershipComfortable working independently with minimal structure or directionTech-savvy with strong proficiency in Google Workspace, Slack, calendar systems, and productivity toolsWorking StyleHighly reliable, responsive, and execution-orientedComfortable operating with incomplete information and evolving prioritiesBalances strategic thinking with hands-on executionStrong ownership mentality with a focus on outcomes, not just tasksLow ego, highly collaborative, and adaptableAble to build trust quickly across executives, employees, customers, and external partnersWhy This Role MattersThis role is a force multiplier for the leadership team and the broader organization. Done well, it unlocks executive capacity, improves organizational coordination, strengthens operational execution, and helps create a high-functioning company environment as the business scales.The base salary range for this position is $150,000 - $170,000 per year, depending on experience and qualifications. Canopy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.