Executive Operations Coordinator

Executive Operations CoordinatorWe are seeking a highly organized and detail-oriented Executive Operations Coordinator to provide administrative and operational support to executive leadership while coordinating key company initiatives. This role will work closely with the CEO, Vice President of Operations, Marketing team, Sales team, and other internal stakeholders to support communication, planning, client engagement activities, and company-wide initiatives.The ideal candidate is a proactive problem solver who can manage multiple priorities, maintain confidentiality, communicate professionally, and ensure executive-level initiatives are organized and executed effectively.Essential duties and responsibilities:Provide administrative and operational support to executive leadership, including scheduling, coordination, communications, and follow-up activitiesCoordinate scheduling of quarterly business reviews (QBRs) with clients, including preparation, tracking, and communication with internal teams and external partnersSupport planning and execution of company-wide meetings, including logistics, communications, materials, and coordination with leadership teamsAssist with executive communications, including drafting, organizing, and distributing internal and external communications as neededPartner with the Marketing team on company initiatives, events, communications, and special projectsCoordinate employee recognition initiatives, including Employee of the Month communications, tracking, and related activitiesSupport Sales and executive leadership by organizing information, preparing materials, and coordinating follow-up itemsMaintain calendars, meeting schedules, action items, and project timelinesPrepare reports, presentations, documents, and other materials for leadership reviewMaintain professionalism and confidentiality when handling sensitive company informationAssist with special projects and other administrative responsibilities as assignedWork environment:This is a full-time, on-site position requiring regular presence in the officePosition involves frequent collaboration with internal teams and occasional interaction with clients and external partnersMust be able to manage changing priorities and support time-sensitive business needsRequirements:Required qualifications:Strong organizational skills with the ability to manage multiple priorities and deadlinesExcellent written and verbal communication skillsStrong attention to detail and follow-throughAbility to work independently while collaborating with multiple departmentsProficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common business technology toolsProfessional demeanor and ability to interact effectively with executives, employees, clients, and external partnersPreferred qualifications:Bachelor's degree in Business Administration, Communications, Organizational Management, or a related field preferredExperience supporting executive leadership, operations, project coordination, or administrative functionsExperience coordinating meetings, events, client communications, or company initiativesExperience in a fast-paced business environment with competing prioritiesAbout DTK Facility Services:DTK Facility Services is a Texas-based commercial facility services company. DTK was started in 1996 in Houston, Texas to provide janitorial solutions for customers, and the company has been focused on cleaning with a higher purpose since the beginning. Today, the company services over 27 million square feet across 650 locations each day through the dedicated work of their 1,600+ team members.Our mission is to honor God by enhancing facilities and blessing others.We are an Equal Opportunity Employer and welcome applicants from all backgrounds. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.