Administrative Assistant

Job Title:Administrative Assistant (Part-Time, Contract) Location:Austin, TX (Hybrid) Duration:Through August 2026 (with potential extension) Compensation:$30/hour Schedule:15–20 hours per week (flexible within standard business hours) About the Role A public sector organization is seeking a detail-oriented Administrative Assistant to support procurement and contract oversight functions. This role is ideal for someone who enjoys working with structured processes, compliance-driven environments, and detailed documentation. Key Responsibilities Provide administrative support for procurement and contract-related activities, including reviewing and organizing contract data in accordance with established policies and procedures Research and compile information on procurement-related topics (e.g., regulatory updates, legal notices), and prepare concise written summaries using standardized templates Maintain and organize electronic records, including contracts, purchase orders, and supporting documentation, ensuring accuracy and consistency Track key deadlines and compliance requirements (e.g., contract expirations, vendor verifications) and ensure timely follow-up Assist with public information requests by gathering, organizing, and preparing responsive documents in accordance with established guidelines Support documentation and reporting processes, including data entry, validation, and quality control checks Contribute to updates of internal procedures, checklists, and guidance materials to improve clarity and compliance Work independently within established guidelines, escalating more complex issues as needed Qualifications Experience supporting contracts, procurement, or administrative operations Strong written communication skills, with the ability to summarize complex information clearly and concisely High attention to detail and accuracy in data entry and document management Experience with calendaring, deadline tracking, and administrative coordination Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to work independently and manage multiple priorities in a structured environment Additional Details Part-time schedule with flexibility on working hours Hybrid work environment No access to sensitive personal or health information