Aprio PH - Executive Assistant (Firm Alliance)

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.This role supports the Aprio Alliance Practice Leader with essential administrative tasks to keep the department organized and running smoothly. Strong multitasking and schedule management skills are required. The ideal candidate is resourceful, solves problems efficiently, and stays highly organized. Timely completion of assignments is critical. Independent judgment is needed to prioritize and manage varied responsibilities.Position Responsibilities:Executive SupportManage complex and confidential email communications, including prioritizing, flagging, and organizing messages for review.Maintain the Practice Leader's calendar, scheduling meetings, conferences, and travel arrangements.Prepare and reconcile expense reports; generate and format reports as needed.Proofread documents for accuracy, grammar, and formatting.Project & Meeting CoordinationFacilitate key projects and ensure deadlines are met, particularly related to M&A activities, operational efficiencies, and strategic growth initiatives.Support the Executive Leadership Team by managing the MS Teams channel, coordinating meetings, and taking notes when required.Arrange and support internal team meetings and events, including logistics and material distribution.Operational ExcellencePrioritize competing demands, resolve issues proactively, and follow through on projects under tight deadlines.Maintain discretion and confidentiality in all interactions.Ensure compliance with company policies and governance requirements.Brand Representation* Serve as a professional ambassador for Aprio and Aprio Alliance in all communicationsQualifications:Associate or bachelor's degreeMinimum of five (5) years of experience providing executive or management-level administrative supportAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Familiarity with CRM platforms (HubSpot preferred) and project management tools (ClickUp or similar)Strong organizational and time-management skills with the ability to handle multiple priorities effectivelyExceptional written and verbal communication skillsHigh attention to detail and commitment to maintaining confidentialityDemonstrated ability to anticipate needs, work independently, and manage special projectsComfortable operating in a fast-paced, deadline-driven environmentPerks/Benefits we offer for full-time team members:Wellness programHMO coverageRewards and Recognition programFree shuttle service (provided by CDC | for onsite employees)Free lunch meal (For onsite employees)On-demand learning classesDiscretionary time off and HolidaysPerformance-based salary increaseDiscretionary incentive compensation based on client or individual performanceHybrid set up to selected roles/location, terms and conditions may applyCPA & Certification Assistance and Bonus ProgramWhat's in it for you:Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.A great team: Work with a high-energy, passionate, caring, and ambitious team of professionals in a collaborative culture.Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.Competitive compensation: You will be rewarded with competitive compensation.EQUAL OPPORTUNITY EMPLOYERAprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.