Administrative Associate 2

Summary Job Summary Stanford seeks to serve our community through caring, learning, and innovation for the whole person through all stages of life. While engaged in practice and teaching, our faculty are dedicated to establishing new knowledge as the basis for future practice and prevention, and to the greatest extent possible applying that knowledge to improve care for all and reduce health disparities. The Division of Primary Care and Population Health (PCPH) is seeking an Administrative Associate to provide excellent administrative and operational support for PCPH sections and faculty.Our growing division is looking for a highly organized self-starter who is enthusiastic, motivated, and is able to adapt to different working styles and needs. This position requires an individual that has superior verbal and written communication skills, and is detail-oriented. The successful candidate will be able to work with little supervision on daily assignments and must be able to take initiative in all tasks. This position will be in a hybrid environment, frequenting the office 2-3 days a week in Palo Alto, CA. Duties include: Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. Maintain approved content on websites. DESIRED QUALIFICATIONS: Four-year degree plus a minimum of 2 years' experience or a combination thereof. Prior work experience at Stanford University and/or in higher education strongly preferred. Ability to work independently, prioritize workload, and meet strict deadlines. High level of attention to detail and accuracy. Demonstrated ability to act with tact and maintain confidentiality. Demonstrated problem-solving and analytical skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS, AND ABILITIES (REQUIRED): Proficient in computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multitask.