Administrative Assistant

About Us Join the Team at AERO Systems Engineering With over 27 years of industry-leading expertise, AERO Systems Engineering (ASE) stands as the premier specialized planning and design firm dedicated solely to aviation fixed ground-support systems. As part of The AERO Group, we have built a reputation for delivering high-performance airside solutions—from passenger boarding bridges to complex gate utility systems—at nearly every major airport across the U.S., Canada, and the Caribbean. Named by the Atlanta Business Chronicle as one of Atlanta’s "Best Places to Work," we pride ourselves on a "people-first" culture. If you are looking to advance your career with a multi-disciplined engineering firm that values long-term client relationships and unmatched technical innovation, we invite you to help us shape the future of aviation infrastructure. Website: www.aerosys.net Opportunity We are currently seeking a detail-oriented and proactive Administrative Assistant to support our brand in managing daily accounting tasks. The ideal candidate will have a passion for accuracy and a knack for multi-tasking. Key Responsibilities Financial Support · Process a high volume of invoices accurately and efficiently. · Perform account reconciliations. · Accounts Payable and Receivable functions. · Manage timesheets and expense reports for staff. Data Management · Create and distribute reports using QuickBooks. · Maintain organized records of financial transactions and relevant documents. · Provide other misc. accounting support as needed. Office/Administrative Coordination · Assist with office administrative tasks as needed. Special Projects · Provide as-needed support with office and company events. Qualifications Experience · Previous experience in accounts payable/receivable preferred. · Previous experience with the accounting software QuickBooks is preferred. Technical Skills · Excellent PC skills required in Outlook, Excel, and MS Word. Soft Skills · Highly motivated individual with strong problem-solving skills. · Must thrive in a fast-paced environment with tight turnaround times. · Strong communicative ability, both verbal and written. · Possess a high level of accuracy in data entry and a strong knack for organization. Why Choose to Build a Career with AERO? Employee Ownership & Benefits As a member of the AERO team, you don’t just work for the company—you own a piece of it through our Employee Stock Ownership Plan (ESOP). This benefit provides you with an additional company-funded retirement account that grows in value as the firm succeeds, allowing you to build long-term wealth at no out-of-pocket cost. In addition to the ESOP, we offer a comprehensive benefits package designed to support your health, family, and future: · Financial Security: 401(k) retirement plan with company matching. · Health & Wellness: Robust Health, Dental, and Vision insurance, plus a Health Savings Account (HSA). · Work-Life Balance: Generous Paid Time Off (PTO) and paid sick leave. Our Commitment to Diversity AERO Systems Engineering is proud to be an Equal Opportunity Employer, committed to fostering an inclusive work environment that celebrates diversity. Job Type: Full-time Pay: $47,000.00 - $50,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance Work Location: In person