Remote Executive Assistant & Bookkeeper

Executive Assistant: BookkeeperRemote (Based at an approved local secure facility). We work in US time zones and ask that you're available during those hours, even if that means adjusting your schedule. "Executive Assistant: BookkeeperRemote (Based at an approved local secure facility). We work in US time zones and ask that you're available during those hours, even if that means adjusting your schedule.This role exists to keep leadership operating without friction and financial records accurate without gaps. The executive assistant function is the priority, with bookkeeping as a secondary but equally precise responsibility. Work is primarily asynchronous, requiring strong independent judgment and consistent follow-through without close supervision. You will be part of an internationally distributed team that holds both operational and financial accuracy to a zero-error standard.What You'll DoManage senior leader calendars, scheduling, and correspondence, ensuring priorities are protected and nothing is missedPrepare briefings, meeting materials, and decision documents that give leadership the context they need before every engagementCoordinate cross-functional tasks and follow-ups on behalf of leadership, tracking progress and resolving delays independentlySupport strategic planning processes by organizing information, tracking action items, and maintaining documentation across active initiativesCategorize and reconcile expenses on a weekly basis, ensuring financial records are current, accurate, and ready for review at any timeProcess and track invoices, flag discrepancies, and maintain an organized record of all financial transactionsProduce basic financial summaries and reports that give leadership a clear view of spending and outstanding itemsWhat We're Looking For1–5 years of experience supporting senior leadership in an executive assistant or similar role, or 5+ years at a mid-senior levelDemonstrated ability to handle sensitive information with discretion and sound judgmentExperience managing complex calendars and competing priorities using calendar management systemsProficiency in Microsoft Office 365 for documentation, communication, and reportingBasic bookkeeping experience including data entry, expense tracking, and reconciliationStrong written English — our company works in EnglishBonus — Not RequiredExperience supporting strategic planning processes at a leadership levelPrior work in a fully remote, asynchronous administrative environment" #J-18808-Ljbffr