Advancement Associate, Neurosciences

The Health Development Office within External Relations at the University of Virginia (UVA) seeks an Advancement Associate to join our collaborative, high-achieving, and enthusiastic team. The Advancement Associate will play a key role in expanding the scope and enhancing the impact of the Health Philanthropy fundraising program, with a focus on Neurosciences.The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.Position SummaryThe Advancement Associate plays a key role in expanding the scope and impact of our grateful patient fundraising program. As a member of the UVA Health Development (UVAHD) team, the Advancement Associate will support and speed the work of our fundraising team by providing administrative support to our frontline fundraisers.Administrative support may include: scheduling meetings and preparing collateral materials; arranging travel and process expense reimbursements; drafting minutes; providing communications support for donor engagement; and other tasks as assigned.The Advancement Associate will ensure that our outreach to patient prospects and donors is prioritized, coordinated, and fully compliant with patient privacy law. The incumbent will support our programs and coordinate with other UVA Health Development or External Relations colleagues.ResponsibilitiesAdministrative Support for Development OfficersSchedule meetings for frontline fundraising team and faculty liaisons; manage calendars; organize and confirm meeting logistics; and prepare agenda and supporting materials, including briefings, reports, etc.Set up and confirm travel arrangements using Travel UVA, hotel accommodations, and car rentals. Provide travel/visit itineraries. Assist team members with expense reports and reimbursements.Communicate in a professional manner and assist team members in ensuring timely responses to inquiries and requests for information from UVAHD leadership.Assist team in timely follow-up to visits, including contact reports, thank you letters, processing correspondence and forms, and filing documentation in the OnBase electronic filing system and Advancement CRM.Provide general office support and partner with colleagues on larger scale projects as needed.Other duties as assigned.Data ManagementManage confidential information on patient donors and prospects for the Health Philanthropy program in full compliance with HIPAA patient privacy law.Input data into Advancement CRMHealth Philanthropy Program SupportCoordinate with physician partners’ administrative liaisons to prepare and mail/email letters of philanthropic introduction; assist frontline fundraising team in scheduling timely follow up.Collect and maintain an internal list of news articles and communications materials highlighting relevant UVA Health priorities, such as UVA Today articles featuring neuroscience research discoveries or patient care programs.Provide assistance and support for occasional prospect identification and fundraising events, in partnership with UVAHD Donor Relations team, including but not limited to, creating guest lists and post-event reporting and follow up activities. Staff events as requested.Assist with drafting and proofing routine correspondence, including acknowledgment letters to donors.Assist with mailings; pull mailing lists and merge correspondence including solicitations and acknowledgment letters and electronic communications to donors.Assist with preparation of appropriate fundraising campaign and presentation materials.Knowledge, Skills And AbilitiesOutstanding oral and written communications skillsStrong customer service and follow-through skillsWorking knowledge of administrative proceduresSuperior organizational skillsConsistent attention to detailAbility to handle sensitive information appropriately and maintain confidentialityAbility to prioritize work, shifting comfortably between tasks as neededThe ideal candidate will have demonstrated success in working with varied constituencies of people, outstanding organizational and communications skills, and the ability to work with databases, and organize data / information. They will be able to pivot easily between independent project work and collaborations with a supervisor and/or team. Ultimately, they will be a strong fit for a mission-driven, fast-paced, high-achieving team.Minimum QualificationsEducation: High School Diploma/GED required Experience: At least 2 years of related experience Preferred QualificationsBachelor’s degree preferredMore than 2 years of related experiencePrevious experience working with Salesforce CRM and / or with WorkdayPrevious experience in a HIPAA environment Physical DemandsThis is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.Salary RangeThe anticipated hiring range is $45K - $50K annually, commensurate with education and experience. Position Type & Work LocationThis is a non-exempt-level, benefited position. Learn more about UVA benefits. This is a restricted position, which is dependent on funding and is contingent upon funding availability. UVA External Relations offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. This position will be required to work intermittently in our office building located in Charlottesville, Virginia. Although this position is eligible to work hybrid, the incumbent should live within a reasonable driving distance of Charlottesville to facilitate frequent visits to UVA Grounds.About UVA And The CommunityTo learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.Application TimelineApplication review will begin after May 4, 2026.Additional RequirementsBackground checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future. How To ApplyPlease apply online, by searching for requisition number R0082906. Complete an application with the following documents:  Resume Cover Letter Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Reference Check Process Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. ContactFor additional information about the position, please contact Sandi Hall, Senior Associate Director for Staff Success at eym5wh@virginia.edu. For questions about the application process, please contact Jon Freeman, HR Recruitment Specialist at jf2sw@virginia.edu. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.