Executive Assistant - Executive Director, Human Resources

Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years. Employment Type:Full-time (40 hours per week)Base Hourly:$22.00Class/Calendar:B23, 12 monthsBenefits:Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurancePerformance Pay:Available annuallyNew Hire Experience:1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximumNew Hire Education:1% of the base hourly rate awarded for an AA or higher degree if not required for the positionJob Summary:To provide a wide variety of complex and confidential administrative and secretarial support functions to the executive director for human resources.Key Responsibilities:Provide a wide variety of complex and confidential administrative and secretarial support functions for executive director of human resources and the HR leadership team. Perform general secretarial duties in support of the office of executive director and directors of human resourcesCompose and research documents and materials (i.e. correspondence, agendas, minutes, reports, district communication, etc.) to communicate information to public, district personnel, state and federal officials, etc. Process electronic Personnel Action Request Forms (ePARs) for all administrative personnel actions requiring Board approvalCreate and proof addendum and stipend requests and post contract language changes to the Governing Board agenda for approvalResponsible for coordinating all logistical and preparatory aspects of administrative interviewsPlan, monitor and administer expenditures within department budget; review annual PosManage Conflict of Interest formsCoordinate and support district recognition programs, including Years of Service data management and pin packet assembly, process Mesa Moments submissions and compile files for the Print Shop, and assist with Retirement Party coordinationResearch, compose, and submit responses to unemployment requests, including gathering and organizing supporting documentation, and coordinate and schedule associated hearingsEvaluate situations (i.e. involving district personnel, public, etc.) to take appropriate action and/or to direct to appropriate personnel for resolutionEstablish and maintain highly confidential files and recordsOversee the hiring process for district administratorsProcess documents and materials (i.e. travel requests, travel arrangements, schedules, memos, agendas, trip reduction, governing board documents, etc.) to disseminate information to appropriate partiesOversees various human resources updates to Employee Handbook printing, legal poster compliance, and disperse Statements of Awareness and Understanding. Respond to inquiries from district personnel and/or public to provide information and/or direction under established guidelinesApproval of district qualified evaluatorsProcess verifications of employment, when neededAssists with human resources reception desk coverageMaintain and update the Human Resources website, including coordinating annual updates and publication of employee group agreements, the Employee Handbook, and related materialsPerform other related duties, as assigned, in support of the effective and efficient operation of the work unitAssist other personnel as may be required for the purpose of supporting them in the completion of their work activitiesAssists with other assigned duties as appropriate to the area of assignment and Mesa Public SchoolsRegular and on-time attendance requiredRequired Qualifications:High School education requiredSignificant secretarial experience Preferred Qualifications:Knowledge of and experience with school district policies and procedures with school and/or district experience preferred3+ years of progressively responsible secretarial workSkills & Competencies:Models the attributes and skills of the MPS Portrait of a GraduateDemonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and communityAbility to operate standard office equipmentStrong ability to organize and prioritize multiple tasks and to meet deadlines while working with frequent interruptions; accuracy and attention to detail a mustAbility to initiate and to direct own workExcellent human relations skills; ability to establish and to maintain effective relationships with administrators, teachers, other district personnel, and general publicExcellent communication skills (verbal and written) and knowledge of English grammarAbility to assume responsibility, to anticipate needs, to use independent judgment to problem solve and to make decisionsHigh ability to maintain strict confidentialityKnowledge of school district policies and procedures with school and/or district experience preferredHigh proficiency in typing, word processing and spreadsheet production with excellent accuracy; superior test batteryComputer proficiency to include use of basic software applications (Word, Excel, Email, Google Docs, etc.) Work Environment & Physical Requirements:Primarily works in an administrative office within the school district's central office or occasionally within a school buildingInteracts with superintendents, school board members, principals, teachers, and sometimes the public or parentsMust handle multiple tasks at once, such as managing calendars, preparing reports, scheduling meetings, and taking minutes during board meetingsWorks with sensitive information related to students, staff, and district operationsHeavy use of computers, phones, printers, and other office equipment. Proficient with software like Microsoft Office, Google Workspace, and sometimes specialized school administration software (e.g., PowerSchool, Skyward). May need to lift or move items such as office supplies, file boxes, or presentation materials (generally less than 25 lbs.) Equal Opportunity Employer Statement: Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.