Office Assistant

The Office Assistant is responsible for providing administrative support to the office in the day-to-day operations. This position is under the direct supervision of the Operations Office Manager. This successful candidate will have strong customer service skills, be able to multi-task, meet deadlines, and have strong organizational and communication skills. * This is a Starting Position* Duties and Responsibilities: Lead Reception Operations Receive and screen all incoming phone calls and connect them to appropriate person Give a warm greeting to all people entering the office premises Handles all mail including certified mail, UPS/Fed Ex Packages Monitor and maintain office equipment and supply stock by ordering office supplies Research new vendors to cut cost Scanning, photocopying, faxing and filing electronic documents Ensure cleanliness and orderliness in the reception, kitchen, and conference rooms Maintaining and scheduling in-office meetings on various platforms including our conference rooms calendar Zooms and MS Teams. Provide clerical and administrative support to attorneys and other support staff Assist with coordinating workshop lunches and firm events Lead on document management system Opens new client files DocuSign and Dropbox Schedule all travel arrangements for Operations events Assist with Accounts Payables Education and Experience: Associate degree preferred Proficient in Microsoft Office Suite applications Extremely organized, detail-oriented, able to multi-task and prioritize their workload Must have a positive attitude Excellent communication skills, both oral and written Must be able to work independently Reliable, professional, strong sense of confidentiality and ability to exercise sound judgment Prefer one year of experience in a professional administrative role but not necessary Law firm experience is not necessary Additional Information: Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Supervisory Responsibility: This position has no supervisory responsibilities. Work Environment: This position operates in a professional office environment. Physical Demands: This is a largely sedentary role; however, some lifting may be required up to 20 pounds. Position Type/Expected Work Hours: This is a full-time non-exempt position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m. Salary: $45k per year.