Principal Administrative Assistant

Position Type:Secretarial/ClericalDate Posted:4/6/2026Location:Grande Reserve Elementary SchoolDate Available:08/01/2026Closing Date:07/15/2026District:Yorkville Community School District 115Purpose Statement:The administrative assistant's role is to perform various clerical and administrative duties to organize, coordinate and schedule school office activities, assist the administration in routine tasks, and perform school public relations.Reports to: Building AdministrationWork Year: 199 workdaysEssential Functions:Assists families with the completion of enrollment informationManages student records and transfersSupports the building administration by finding and securing substitute teachersSupports and assists the building principal with purchasing, budgeting, and receiving materialsOrganizes, coordinates, and schedules a variety of activities to assist the administration (including, but not limited to, field trips, building usage, truancy, special education records, report cards, bank deposits, etc.)Create and design presentations and materials for the administrationPrepare and accurately maintain a variety of reports, records, and files relating to operations and activitiesCompose professional messages and assist the principal with creating and sending communication to the school communityContacts parents and families on behalf of the building administrationProvide information concerning school policies, procedures, actions, activities, and schedules as appropriateMaintain the school calendar/school websiteComplies with and executes district safety protocolsPerform other duties as assignedJob Requirements: Skills, Knowledge, and Abilities KNOWLEDGE OF: Modern office practices, procedures, and equipmentCurrent SoftwareMicrosoft Office and Google softwareRecord-keeping techniquesBudgetingCorrect English usage, grammar, spelling, punctuation, and vocabularyProfessional oral and written communication skillsInterpersonal skills using tact, patience, and courtesy ABILITY TO: Work confidentially with discretionPerform a wide variety of clerical and administrative duties to coordinate school office activitiesPerform public relations and communication services for the AdministrationCompose correspondence independently and professionallyComplete work with many interruptions and work independentlyMaintain good public relations with students, parents, staff, and the publicMeet schedules and timelinesPhysical Demands:Work is performed while standing, sitting, or walkingRequires the ability to communicate effectively using speech, vision, and hearingRequires the ability to lift, carry, push, or pull light weights, up to 30 poundsWork Environment:This job is performed in a clean and healthy environment.Experience:Previous educational setting experience preferredEducation: High School diploma or equivalentCertificates and LicensesGoogle Certification desirableExcellent benefitsStarting Hourly Rate: $21.22 - $22.28 This position is part of the Yorkville CBA, linked belowhttps://resources.finalsite.net/images/v1719490100/y115org/zj8dtrteasxz7ty5kyzd/Copyof2022-2026YEACBA1.pdf?