Elementary Office Assistant / Registrar (2026 - 2027)
About STEM School Highlands RanchAt STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 public charter school in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us in our mission to redefine limits and unleash potential.Our Core ValuesPrioritize Students – Every decision we make is focused on ensuring students thrive, lead, and succeed. The community that surrounds students exists for the purpose of their growth and development.Build a Strong Community – We are more than a school, we are a community. We all have equal value and seek to encourage each other to maximize our unique strengths, gifts, and passions. The true power of a charter school is in the strength of its community.Do Right, Always – Honesty, trust, and ethical decision-making guide our actions, fostering respect, accountability, and a safe environment, even in challenging circumstances or when recognition is absent.Embrace Innovation – Never Stop Innovating. Innovation thrives on continuous growth, bold problem-solving, and a willingness to push boundaries, transforming ideas into meaningful progress.Take Steady Steps – We play the long game with people and projects by implementing strategic planning, clear communication, systems and process, ample resources, and appropriate pacing - setting a strong foundation for a supportive environment for our community to thrive.Lead With Care – Dedicated to making a difference through personal ownership, care, and compassion, creates lasting impact in our students, colleagues, and community.Elevate the Standard – A commitment to continuous growth, where skills are refined, applied, and adapted to achieve the highest standards and empower everyone to reach their fullest potential.Laugh Together – Having fun makes the team work! Creating an environment where joy is encouraged. Strengthens our teams, fosters a positive culture, and fuels creativity, making everyone feel valued, energized, and motivated to contribute.BenefitsSTEM School Highlands Ranch offers a comprehensive benefits package, including:Employer-paid health, dental, and vision insurance (available on the 1st of the following month).Short-term, long-term disability, life, and ADD insurance (available six months from hire date).Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of servicePosition OverviewWe are seeking a detail-oriented, organized, and customer-service-driven Elementary Office Assistant / Registrar to join our team for the 2026–2027 school year. This role serves as the first point of contact for families and visitors while managing critical student records and enrollment processes.The ideal candidate thrives in a fast-paced environment and is committed to accuracy, confidentiality, and excellent service.Primary ResponsibilitiesFront Office & Customer ServiceServe as the front desk point of contact, managing phones, visitors, and daily inquiriesProvide a welcoming and professional environment for students, families, and staffEnrollment & Records ManagementProcess student enrollments and withdrawalsMaintain official academic records, including contact information, transcripts and grade reportsManage cumulative student files with accuracy and confidentialityFulfill transcript requests and respond to external records requestsOversee attendance tracking and support truancy management processesPrepare and maintain enrollment reportsMaintain ownership and accuracy of IC (Infinite Campus) and enrollment software dataAdditional Responsibilities (as Needed)Administrative & Operational SupportSupport the Principal, Dean, and Executive Director as neededConduct enrollment inquiry follow-up and communicate with prospective families via phone and emailCoordinate school tours and support a positive enrolling family experienceAlign logistics, stakeholders, and timelines to ensure smooth execution of events and initiativesOversee volunteer coordination,execution and trackingOpen doors and screen visitors through Raptor and related softwareStudent Health & SupportRespond to student health needs, including emergencies in classroomsAdminister daily medications and maintain accurate documentationCoordinate medication refillsMaintain the health room (stocking, cleaning, organizing)Provide care for sick or injured students and staffCommunicate with parents regarding student health concernsQualificationsStrong organizational skills and attention to detailExcellent communication and customer service skillsAbility to manage multiple priorities in a fast-paced environmentHigh level of professionalism and confidentialityExperience with student information systems (e.g., Infinite Campus) preferredPrior experience in a school or office setting preferredScheduleDay shiftMonday to FridaySchool Year: 2026 - 2027School Days: 195This position will be open until filled, but will not be open past: June 30, 2026#SJ2025The Pay Range For This Role Is20 - 30 USD per hour (Main)