Executive Assistant

General Job Description We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the President, the VP of Finance, VPs of Operations, and the VP of HR & General Counsel. This role requires exceptional calendar management skills, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. Heavy scheduling and coordination across multiple executives will be the primary focus of this position. The Executive Assistant will also play a key role in supporting executive meetings through notetaking, tracking action items, and ensuring follow-through on deliverables. Key Responsibilities Manage complex and high-volume calendars for five to ten senior executives. Coordinate meetings, including scheduling across internal and external stakeholders, preparing agendas, and arranging meeting logistics. Take detailed meeting notes and track action items and deliverables, ensuring timely follow-up and completion. Manage conference room bookings, virtual meetings (Microsoft Teams), and technology setup. Screen and prioritize emails, calls, and correspondence. Prepare, proofread, and edit documents, presentations, reports, and correspondence. Coordinate travel arrangements and prepare detailed itineraries. Process expense reports and assist with budget tracking as needed. Distribute internal communications and leadership announcements on behalf of executives. Conduct research and compile data to support executive decision-making. Maintain confidential and sensitive information with the highest level of professionalism. Serve as a liaison between executives and internal and external partners. Manage notary or document authentication tasks when required. Support special projects and strategic initiatives as assigned. Minimum Education None Minimum Years of Experience 4-6 Specific Qualifications Qualifications 5+ years of executive administrative experience supporting senior leadership. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams. Demonstrated expertise in heavy calendar management and executive scheduling. Strong written and verbal communication skills. Excellent organizational skills with strong attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. High level of discretion, professionalism, and confidentiality. Ability to work independently while anticipating executive needs. Strong problem-solving skills and the ability to exercise sound judgment. Ability to read, write, and speak English fluently. Work Environment In-office work environment (not remote or hybrid). Professional office setting with moderate noise levels. Frequent interaction with executive leadership, staff, and external partners. Regular use of computer, phone, and standard office equipment. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Ability to occasionally lift and/or move up to 15 pounds. Frequent use of hands and fingers for typing and operating office equipment. Ability to communicate clearly in person, over the phone, and via video conferencing. License Required Yes Job Locations US-TX-Sugar Land Company Overview IES Residential, Inc. is one of the nation's largest and most respected electrical, plumbing, HVAC, solar, and cable solutions providers for single-family homes and multi-family complexes since 1973. We provide comprehensive integrated solutions that light up our world. We make homes come to life. IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2024 fiscal year ending September 30, 2024, IES produced over $2.8 billion in revenue and employed over 9,400 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply. From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives. Our commitment to our employees is reflected by our actions: Safety is Priority One - and our record shows it Competitive Pay Company 401K plan with Employer Contribution Match Company Paid Time Off Company Paid Life Insurance Choice of Medical Coverage including Prescription and Short Term Disability Plans Choice of Dental and Vision Coverage Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage Auto and Home Insurance Discount Programs EEO Statement PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance. IES Participates in E-Verify E-Verify Information English/Spanish Right to Work English SpanishWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the President, the VP of Finance, VPs of Operations, and the VP of HR & General Counsel. This role requires exceptional calendar management skills, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. Heavy scheduling and coordination across multiple executives will be the primary focus of this position. The Executive Assistant will also play a key role in supporting executive meetings through notetaking, tracking action items, and ensuring follow-through on deliverables. Key Responsibilities Manage complex and high-volume calendars for five to ten senior executives. Coordinate meetings, including scheduling across internal and external stakeholders, preparing agendas, and arranging meeting logistics. Take detailed meeting notes and track action items and deliverables, ensuring timely follow-up and completion. Manage conference room bookings, virtual meetings (Microsoft Teams), and technology setup. Screen and prioritize emails, calls, and correspondence. Prepare, proofread, and edit documents, presentations, reports, and correspondence. Coordinate travel arrangements and prepare detailed itineraries. Process expense reports and assist with budget tracking as needed. Distribute internal communications and leadership announcements on behalf of executives. Conduct research and compile data to support executive decision-making. Maintain confidential and sensitive information with the highest level of professionalism. Serve as a liaison between executives and internal and external partners. Manage notary or document authentication tasks when required. Support special projects and strategic initiatives as assigned.