Project Administration Assistant

Trident Consulting is seeking a " Project Administration Assistant” for one of our clients. A global leader in business and technology services Job DescriptionRole: Project Administration AssistantLocation: St. Louis, MO Pay: $38 - $44/hr on w2 M-F 8am-5pm CSTOverviewWe are seeking a detail-oriented Project Administrative Assistant to support the Technical Project Manager (TPM) on a Capital Expenditure (CAPEX) project. This role combines strong administrative capabilities with construction-context experience and advanced Microsoft Office proficiency. The position supports project governance, documentation, and day-to-day project administration, with a flexible remote work option.Responsibilities- Schedule and coordinate internal and external project meetings, including coordination with stakeholders, room bookings (when applicable), and calendar management.- Take clear, accurate meeting minutes and convert them into structured action and decision logs.- Maintain and track action/decision logs, monitor open items, and follow up to ensure timely closure.- Update and manage project documents, including change management records, risk registers, and project dashboards.- Support the TPM in updating project charters, organizational charts, and related governance documents.- Prepare and distribute status reports, presentations, and briefing materials for project reviews.- Maintain document control with versioning, labeling, and secure storage of records.- Collaborate with cross-functional teams (engineering, procurement, finance, and construction) to gather inputs and ensure alignment.- Ensure adherence to project management standards and organizational policies.- Assist with ad hoc tasks and requests to support the TPM and project team.Required Qualifications- Proven administrative experience in a construction or capital projects environment.- Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.- Excellent written and verbal communication skills.- Demonstrated ability to manage multiple tasks, prioritize, and meet deadlines.- High attention to detail and strong organizational skills.- Ability to work independently with minimal supervision in a remote setting.- Proactive attitude with problem-solving skills and initiative.Preferred Qualifications- Experience with project management or construction ERP systems or job cost reporting.- Familiarity with change management processes and governance documentation.- Experience taking minutes and producing action/decision log formats.- Knowledge of risk management and project governance best practices.Skills- Time management and prioritization- Meeting coordination and minute-taking- Documentation control and versioning- Data tracking and status reporting- Effective communication and collaboration- Adaptability and reliability in a remote work environment- Basic critical thinking and issue resolution