School Administrative Assistant

Position Type:Secretarial/Clerical/SecretaryDate Posted:5/1/2026Location:Northland Preparatory AcademyDate Available:08/01/2026Closing Date:Until filledSchool Administrative AssistantPosition PurposeUnder the direct supervision of the assistant principal or other administrator, and as assigned by the Office Manager, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. Essential FunctionsWarmly assists visitors to the office, notably students, teachers, substitute teachers, and others.Professionally answers telephone calls, and provides information and assistance to callers.Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.Maintains a welcoming, clean, and hospitable school-office environmentPrepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as special education and 504 meetingsAssists in maintaining confidential documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.Manages office supplies and office equipment related to school operations i.e. copy machine, printer, coffee, etc. Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.Assists with student supervisionManages technology inventory, software, and liaises with IT departmentMinimum Requirements Valid IVP Fingerprint Clearance CardSecretarial/Office experienceEnthusiastic about working with and around children in a school environmentPreferred Qualifications3+ years of experience in a closely related environmentUndergraduate degree Benefits Arizona State Retirement System (ASRS)Paid time offHealth Benefits