Department Assistant - Employee Health

Job SummaryThe Employee Health Department Assistant supports the Employee Health team by coordinating administrative processes, maintaining employee health records, and assisting with onboarding, compliance, and wellness activities. This role helps ensure employees meet health and safety requirements while supporting a smooth and efficient experience for staff across the organization.Minimum QualificationsEducation: High school diploma or equivalent required; business or administrative coursework preferredExperience:Previous office or administrative experience Experience in healthcare, HR, or employee services Skills & Abilities:Strong organizational and time management skillsHigh attention to detail and accuracyAbility to manage confidential information (HIPAA compliance)Strong communication and customer service skillsProficiency in computer systems and data entryAbility to prioritize tasks and meet deadlinesAbility to work independently and as part of a teamWhat You’ll DoProvide administrative support to Employee Health staff and leadershipMaintain and update employee health records, ensuring accuracy and complianceAssist with onboarding requirements such as immunizations, screenings, and documentationSchedule employee health appointments and follow-upsSupport tracking of compliance requirements (e.g., vaccinations, TB testing, clearances)Communicate with employees regarding requirements, appointments, and next stepsAssist with reporting, data entry, and record managementCoordinate meetings, maintain calendars, and support departmental projectsRespond to employee inquiries and route issues to appropriate staffWhat The Job Is Really LikeYou’ll work primarily with employees rather than patients, often supporting new hires and current staffThe role is highly detail-oriented—accuracy is critical for compliance and safetyYou’ll manage multiple processes at once, including onboarding, tracking, scheduling, and follow-upsThere are busy, high-volume periods, especially during new hire onboarding surges and annual compliance cyclesFlu season and vaccination campaigns can significantly increase workload, requiring you to balance speed with accuracyYou may handle a high volume of emails, calls, and walk-ins, often with competing prioritiesThere can be pressure to ensure employees are cleared to work on time, especially for clinical roles with strict requirementsYou’ll handle confidential health information daily, requiring discretion and professionalismThe role involves a mix of independent work and coordination with HR, leadership, and clinical staffWork Environment & DemandsOffice-based setting within a healthcare environmentFrequent computer use, data entry, and administrative tasksOccasional interaction in clinical areas (e.g., onboarding screenings)Requires sustained attention to detail and organizationPrimarily sedentary with occasional movement for meetings or coordinationMinimal exposure to clinical hazards compared to patient care rolesWhat Success Looks LikeEmployee health records are accurate, complete, and up to dateOnboarding and compliance processes run smoothly and on timeEmployees receive clear communication and supportConfidential information is handled appropriately at all timesDeadlines and regulatory requirements are consistently metYou contribute to an organized, efficient, and responsive Employee Health teamCaring for our TeamWe are committed to supporting the well-being and professional development of our team members through a comprehensive benefits package, which includes:Health, Dental, and Vision Insurance Coverage begins on the first of the month following your hire date.Life Insurance & Disability Coverage Includes company-paid life insurance, as well as short- and long-term disability benefits to provide peace of mind.Paid Time Off (PTO) A generous PTO program designed to help you recharge and maintain a healthy work-life balance.401(k) Retirement Plan Benefit from a robust company match to support your long-term financial goals.Education Assistance & Tuition Reimbursement Support for your continued learning and career growth.Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) Options to save pre-tax dollars for eligible healthcare and dependent care expenses.Shift Differential Pay Team members working evening, night, or weekend shifts may be eligible for additional pay.Happy to HelpAt Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.