Procurement Manager

Company DescriptionThe Woodlands Township is a vibrant community nestled within the beauty of a natural forest, where harmonious living between people and nature thrives. As a hub for business, recreation, and residential life, it offers a unique setting for individuals and families to live, work, and grow. Dedicated to inclusivity, The Woodlands Township ensures equal opportunities for all and fosters a diverse and respectful workplace environment. The Township does not discriminate and upholds policies that celebrate diversity and ensure access for all employees and applicants equally, irrespective of race, religion, gender, or any other protected characteristics.Role DescriptionUnder general direction of the Director of Budget and Procurement, manage the Procurement division and three full-time staff. Responsible for ensuring the proper organization and efficient operation of procurement activities and comply with all federal and state requirements and regulations. Procurement is considered a customer service-oriented division.Essential Duties and Responsibilities:Manage the Procurement division with little supervision and considerable interaction with both internal departments and various suppliers of goods and services. Provide overall leadership for procurement operations including contract management duties.Work closely with and under the direction of the Director of Budget and Procurement.Interpret and explain Township procurement policies and procedures to others.Assist departments with researching products and services as requested. This research may be done through various purchasing cooperatives, on-line vendor searches, etc.Provide technical assistance to various departments by assisting in creating consistently compliant RFPs, RFQs, ITBs, creating requisitions, answering questions, and making recommendations as needed.Review accounting codes and supporting documentation for requisitions.Research and prepare required documents for initiating and maintaining membership in governmental purchasing cooperatives as well as state- and federal-level purchasing programs.Serve as backup or co-lead administrator (with Director of Budget & Procurement) for certain modules in the accounting EERP system including Requisitions, Purchase Orders, and Contract Management, as well as vendor data entry within the AP module. Serve as the program administrator for the corporate purchasing card program(s) as well as various statement accounts and centralized corporate accounts wherein periodic invoices are processed by Finance staff.Maintain all non-departmental equipment leases such as mail room equipment, large copier-printer equipment, and others as needed.Prepare and monitor an annual budget of non-departmental items and lease commitments.Analyze, evaluate, and modify purchasing and contracting (procurement) methods and procedures as needed, including making recommendations to improve efficiencies, such as eProcurement and CLM programs.Perform other duties as assigned.Supervisory Responsibilities: Directly supervise the Senior Purchasing Specialist, Contract Management Analyst, and Purchasing Analyst in the Finance Department. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include providing input on hiring/disciplinary actions and work objectives/effectiveness, performance evaluations, and realigning work as needed. Work performed by those being supervised is complex.Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education: Bachelor's Degree in Business Administration (BBA) or related field from a four-year college or university. Experience: Five (5) years of related experience, preferably in a government agency setting. Licenses and Certifications:Must possess or obtain a Texas driver’s license within the first ninety (90) days of employment and meet the driver safety policy requirements.Professional procurement certifications such as CPPO (UPPCC), NIGP-CPP (NIGP), or CPCM (NCMA) are preferred. Successful candidate will be expected to pursue and complete at least one of these, or an acceptable alternative, within 2 years of hire. Computer Skills: To perform this job successfully, an individual should have knowledge of accounting software. Proficient in Microsoft Office, particularly Microsoft Excel and Word.