Payroll Specialist

Are you detail-oriented, highly organized, and passionate about making sure people get paid accurately and on time? We’re looking for a driven and reliable Payroll Specialist to become an essential part of our team!In this role, you’ll take the lead on processing bi-weekly payroll, managing benefits reporting, and supporting employees with great customer service. From reviewing timesheets, issuing direct deposits, to handling W-2s, and processing checks; the Payroll Specialist will play a key part in keeping our payroll operations running smoothly and in full compliance. You’ll have the opportunity to collaborate with HR and accounting to support key processes and audits while maintaining strict confidentiality and accuracy every step of the way.About SenecaSeneca Family of Agencies has been nominated among the Bay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.Responsibilities Review time sheets for accuracy and issue appropriate approvals.Process bi-weekly payroll for employees.Update payroll records and follow procedures for salary changes and department transfers. Timely reporting of adds, drops, and changes in individual employee benefit coverage. Compilation of required reports for remittance of garnishments and flexible spending account (FSA) payments. Export payroll files, issue payroll checks, and upload direct deposit file to banks. Complete tax payment remittances. Manage federal and multiple state tax filings. Assist with issuance of W-2 statements. Verify qualification for vacation, sick, etc. pay for requesting employees. Maintain active and inactive payroll files. Process checks for termination and special cases. Produce, distribute, and file payroll reports. Provide great customer service to employees with questions related payroll, benefits and taxes. Exercise confidentiality in both internal and external matters. Assist with payroll-related audits and ensuring that all payroll-related processes are in compliance with company policies and procedures.QualificationsREQUIRED Education/experience requirement: Bachelor’s degree in finance, accounting, or a related field ORAssociate’s degree in finance or accounting + 1 year ORHigh school diploma/GED + 2 years of applicable work experienceApplicable work experience includes comparable work experience in the payroll fieldComplete and pass a computer test assessmentKnowledge of payroll laws, taxes, and resourcesExperience with multi-state payrollsProficient in Microsoft ExcelMust be at least 21 years of ageValid driver's license, clean driving record, and insurability through Seneca Family of Agencies’ insurance policyTB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirementsPREFFEREDPrevious experience with UKG Pro/WFMFPC or CPP CertificationSkills Of An Ideal CandidateAbility to effectively communicate with employees and management (oral and written)Ability to function effectively under pressure and make decisions with minimal supervisionAbility to adapt to procedural changes and upgradesAbility to work independently and prioritize tasks effectively to meet payroll deadlinesSCHEDULEFull-time; Monday - Friday, 9am - 5pmHybrid: work in office as neededTravel required to Oakland office as needed Benefits Starting at $32.78 - $35.28 per hour, commensurate with experienceActual salary dependent on creditable experience above the minimum qualification Additional compensation provided upon passing bilingual language proficiency examSalary increases each year5 weeks of Paid Time off and 11 Paid HolidaysComprehensive benefits package:Medical, dental, vision, chiropractic, acupuncture, and fertility coverage50% paid premiums for dependentsLong-term disability, family leave, and life insurance403b Retirement PlanEmployer-paid Employee Assistance PlanSeneca is a Public Service Loan Forgiveness certified employerScholarship opportunities, ongoing training, and professional development opportunities