Office Manager

Job Description Vulcan Elements is manufacturing American rare-earth permanent magnets for a secure, resilient future. With a focus on national security and economic resiliency, we serve critical industries such as defense, aerospace, and automotive powering a high-technology future. Vulcan Elements is building a team of ambitious professionals committed to Mission Focus, Technical Excellence and Transparency.As an Office Manager you will be responsible for a wide range of operational functions, including:ResponsibilitiesOversee general office operations and communicate to management office status, needs, and initiativesCoordinate onsite visits by vendors and service providersEnsure office and kitchen supplies are stocked and in working condition - snacks, beverages, kitchen supplies, office supplies, and printer are fully stocked and well-organizedManage office supply budgets, vendor coordination, and logisticsMonitor inventory regularly and place orders proactively to avoid shortagesMaintain cleanliness and organization of kitchen and common areasCoordinate various events with the People team, assist with ordering catered meals for various onsite meetings (company events, onboarding, celebrations, and offsites)Assist with event budgets, vendor coordination, and logisticsGreet and welcome all guests, clients, and visitors in a warm and professional mannerManage visitor sign-in procedures and ensure building security protocols are followedSupport general administrative tasks across departments as neededAssist leadership and team members with calendar management and schedulingResponsibilities and tasks outlined are not exhaustive and may change as determined by the needs of the businessQualifications2+ years of experience in office management, administrative, or operations roleStrong organizational skills with exceptional attention to detailWarm, outgoing personality with a passion for creating a positive workplace environmentAbility to juggle multiple priorities and pivot quickly in a fast-paced environmentProficiency with calendar tools (Teams, Outlook) and general office softwareReliable and committed to being onsite Monday through FridayMust be a U.S. Person due to required access to U.S. export-controlled information or facilities