Spare Parts Coordinator

Oversees shipping and receiving operations to guarantee timely delivery of parts. Utilizes an order management system for tracking orders and inventory levels. Provides excellent customer service by addressing inquiries and resolving issues related to parts availability. Performs data entry tasks accurately to maintain up-to-date inventory records. Implements effective warehouse management practices to enhance efficiency in storage and retrieval of parts. Collaborates with the warehouse logistics team on the supply chain processes. Updates machinery maintenance records Coordinates with the maintenance planer all machinery / equipment repairs Establishes inventory controls to prevent stock out Keeps needed spare parts documentation available and updated Develops and maintains relationships with current potential vendors to build long term connections Monitors back-order report daily Coordinates the spare parts needed by the maintenance team with the maintenance planer in order to have all the necessary replacement parts for Preventive & Corrective plan. Processes surplus part requests Communicates with various Department personnel, customer departments and others to provide and receive information, resolve questions and issues, and coordinate activities with Maintenance Coordinator, Supervisor & Maintenance manager Maintains inventory control system, including updating computer and assist with audits conducted by Company auditors May be requested to assist in the training or cross train other individuals in the office Empties trash, to maintain cleanliness of parts room Delivers the replacement parts to the Maintenance Supervisor Counts inventory at customer site as needed Assists as needed in shipping/receiving, including, picking and packing of parts Responsible for returning all unused parts Maintains a safe, neat and organized room and work area Properly packages parts for shipment to technicians Packages and ship parts to original equipment suppliers for warranty credit, outside facilities Communicates between shifts the status of active parts requisitions and orders, other assigned projects Interfaces with other departments to continuously provide great service and/or resolve issues in a timely manner QUALIFICATIONS: Mechanic/Electrical knowledge is preferred High School Degree or GED is required Bilingual English- Spanish required Minimum 2 years experience in data entry Ability to work flexible schedules including shift work, weekends, holidays if needed A minimum of 2 years administrative experience is required General understanding of production practices, preferably in a cGMP environment Proficient with MS Office tools, including Excel, Word, PowerPoint Basic Knowledge of CMM Programs Dynamic, self-starter, proactive PHYSICAL REQUIREMENTS: Must be able to bend and stool repetitively and reach top shelves with the help of a stool or ladder. General lifting of parts (up to 40-50 lbs.) may be required as a daily job task. TYPICAL WORK CONDITIONS: All areas include offices, Production, Packaging, Parking Lot and green areas. Areas may have dirty water, dust, excessive noise, wet areas and high traffic Pay: From $18.00 per hour Expected hours: 40.0 per week Work Location: In person