Construction Administrative Assistant

Company Overview:Dobco, Inc. is a highly successful, privately owned general contractor specializing in public works projects. From schools and municipal buildings to large-scale campuses and Army Corps projects, Dobco has built a strong reputation for delivering high-quality construction and long-term value to the communities we serve.Position Overview:We are seeking a detail-oriented and proactive Construction Administrative Assistant to join our team in Wayne, NJ. This role is critical to supporting preconstruction and project execution efforts by managing documentation, coordinating bid activities, and facilitating communication between internal teams, subcontractors, and vendors. The ideal candidate thrives in a fast-paced environment, is highly organized, and has a strong ability to manage multiple priorities.Key Responsibilities:Support the bidding and preconstruction process by coordinating bid invitations, tracking subcontractor participation, and managing proposal documentationAssist with purchasing activities, including obtaining pricing, preparing purchase orders, and maintaining vendor and subcontractor recordsPrepare, distribute, and track Requests for Information (RFIs), submittals, and other project documentationMaintain and update bid logs, project tracking spreadsheets, and the company bid boardSolicit subcontractors for proposals and follow up to ensure timely and complete submissionsCompile bid packages, bid binders, and supporting documentation for internal review and submissionCoordinate communication between estimating, project management, subcontractors, and vendors to ensure alignment and timely information flowTrack and organize project documents to ensure accuracy, completeness, and compliance with company standardsProvide administrative and operational support to the estimating and project management teams as neededQualifications:2+ years of administrative experience, preferably within the construction industryStrong organizational skills with excellent attention to detailProficiency in Microsoft Office, particularly Excel, Word, and OutlookAbility to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environmentStrong communication skills and the ability to work collaboratively with internal and external stakeholders