Legal Assistant/Document Specialist

Legal Assistant/Document Specialist Employment Opportunity Document Services Center - Rochester NY Harter Secrest & Emery is a full-service law firm founded in 1894, with offices in Rochester, Buffalo, Albany, Corning, and New York City. With over 125 lawyers, we offer the depth and breadth of legal talent and experience necessary to achieve exceptional results for our local, regional, and national clients. We are seeking an experienced legal assistant for the firm's Document Services Center. This position requires working as part of a team to provide quality service to partners and employees by creating, converting, and editing legal documents. The qualified candidate will provide floater coverage for legal assistants, as needed during absences. Job Responsibilities: Creation, modification, conversion and proofreading of various documents using Microsoft Office applicationsProvide administrative floater coverage supporting various practice groupsMaintains knowledge of firm administrative tasks such as time entry, Outlook calendar system, Zoom technology, preparing general correspondence, expense reporting, billing system, etc. Education and Experience Requirements:Two to three years' administrative experience required, prior legal practice experience preferredProven proficiency in Microsoft Office: Word, Outlook, Excel, and PowerPoint required; knowledge of Kofax PDF applications helpful; proven ability and curiosity to learn and adapt to different software systems desirableAbility to create, convert, compare, revise, and format documents utilizing Word stylesAbility to generate, format and update Tables of Contents using Word stylesAbility to utilize firm software to create, review and build Tables of Authority in legal briefsAbility to create electronic binders such as closing binders using bookmarkingAbility to transcribe audio and/or dictated material using Philips SpeechLiveAbility to accurately proofread and check typed material for grammatical, typographical, spelling, word usage and format errors with meticulous attention to detailAbility to utilize CANVA to create graphics for special eventsStrong administrative skills (e.g., maintaining Outlook contacts and performing calendar maintenance and sending calendar invitations for video conferences; entering timesheets; submitting expenses; preparing correspondence; preparing and transmitting client invoices; making travel arrangements)Strong knowledge of office equipment (e.g., copier/scanner); telephone skills and willingness to effectively communicate with clientsKnowledge of general legal terminology, document formats, and legal office proceduresStrong writing skills, including proper spelling and grammar; accuracy; attention to detailGood organizational skills: ability to respond to multiple priorities and deadlinesAbility to work effectively with a variety of clients and staff, and be flexible while working in changing assignmentsDemonstrate flexibility to work after hours/overtime when necessary Recruiting Information: FSLA Classification: Non-Exempt (Hourly)Annual Salary Range: $25 - $30 per hourExcellent benefits package This description is intended to describe the general content of and requirements for performance in this position. It is not to be interpreted as an exhaustive description of essential functions, responsibilities, and requirements. HARTER SECREST & EMERY LLP IS COMMITTED TO THE POLICY OF EQUAL EMPLOYMENT OPPORTUNITY. THIS POLICY EXPRESSLY PROHIBITS DISCRIMINATION ON THE BASIS OF SEX, RACE, COLOR, RELIGION, CREED, NATIONAL ORIGIN, AGE, MARITAL STATUS, FAMILY STATUS, SEXUAL ORIENTATION, DISABILITY, GENETIC PREDISPOSITION OR CARRIER STATUS, DOMESTIC VIOLENCE VICTIM STATUS, CRIMINAL CONVICTION, VETERAN STATUS OR STATUS AS A MEMBER OF ANY OTHER PROTECTED GROUP OR ACTIVITY.