Events Manager - Health Sciences Development

Special Instructions to ApplicantsA resume, cover letter, and completed application are required to be considered for position. **Please note, this is a HYBRID role.**Position SummaryEducate, engage and use your event experience and expertise to advance your career as you help the Health Sciences Development team raise awareness and garner support for the many vital priorities at the heart of our mission. As an Events Manager, your skills and expertise will have a strong impact in expanding the breadth and depth of our engagement efforts. As an effective event planner with a zest for building partnerships, you will develop and manage a wide variety of events to inform our prospects, donors, alumni and other constituents and help serve as a platform for promotion and connection. This is a great opportunity to empower your sense of creativity and resourcefulness and showcase your planning and logistical abilities as you work collaboratively with internal/external constituents to plan and implement a wide range of small events and portions of larger events for donor connection, cultivation, stewardship and fundraising initiatives. Imaginative, engaging and meaningful events are more than just gatherings and offer a juncture of passion, purpose and possibility to make an impact, bring change and propel the many endeavors of our staff, faculty and students. UCLA is an exceptional place to work, with limitless opportunities and meaningful work. We also help you achieve financial wellbeing with a pension and other retirement savings plans.Purpose. Passion. Possibility. Explore more and embark on a rewarding career with us today!Salary & Compensation*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. QualificationsMinimum of two years of client-facing professional event management roles of increasing responsibility to include demonstrated skill in on-site and virtual event management/production. (Required)Experience creating production schedules, timelines and logistical outlines; ability to negotiate and exchange ideas and information to formulate and implement procedures, programs and goals. (Required)Experience creating, managing, and tracking event budgets, including reconciling expenses, analyzing and projecting trends, and producing reports. (Preferred)Knowledge of all logistical support elements of special events and event production including experience working directly with vendors including catering, printed material design, rentals, complex audio/video set-up, mailing, parking, security and contracts. (Required)Ability to comprehend and organize materials and information, identify potentially more effective methods of operation and to explain procedures and reasoning in a concise, logical, thorough and practical manner to individuals and in a group setting. (Required)Strong critical thinking skills with ability to analyze complex programmatic problems and situations to quickly determine viable alternatives. (Required)Demonstrated ability to motivate, educate and direct support staff and volunteers. (Required)Strong interpersonal skills and ability to build cooperative, effective relationships with a wide variety of internal and external constituents; working knowledge of social, business and academic protocol. (Required)Outstanding writing and editing skills to effectively communicate to a variety of audiences; experience creating invitations, event proposals, reports, advertisements, brochures, and marketing materials using correct formats and proper grammar. (Required)Highly organized and detail oriented with ability to work independently and prioritize, manage and readjust workload to meet competing deadlines in a dynamic and ever-changing environment under minimal supervision. (Required)Proficiency in Microsoft suite of applications to include Word, Excel, Access, Outlook, and PowerPoint; able to learn new technologies in a prompt and efficient manner. (Required)Strong team building skills and experience working as a member of a team toward common goals and objectives with ability to respond to inquiries and concerns in a customer service environment. (Required)Knowledge of University budgetary procedures; working knowledge of the External Affairs Events Database and campus Bruin Buy system as well as knowledge of event-related University policies and procedures; and UCLA campus venues, services and departments. (Preferred)Knowledge of rules and regulations of the police department, fire department, U.S. Postal Service and Alcoholic Beverage Control department in relation to event planning. (Preferred)Special Conditions for EmploymentBackground Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Ability to travel to off-site vendors and events during regular business hours, evenings and weekends in an efficient manner; often with little advanced notice. (Required)Schedule8:00 am to 5:00 pm Union/Policy Covered99-Policy Covered Complete Position Description?EntityID=38&JDName=Events%20Specialist%202%20(40274343)