Administrative Assistant - Construction Division

We offer single-source facilities services solutions, including engineering, design, installation, repair, maintenance and operations for commercial real estate, financial, healthcare, technology, educational, and industrial facilities.Job SummaryNew England Mechanical Services, Inc. is seeking a part-time Administrative Assistant to work on-site to support Assistant Project Manager for the Construction Division. This is 2 days a week (16 hours) with flexibility on the week schedule.#nemsiEssential Duties & ResponsibilitiesObtain and enter Opportunities for Project Managers into Dynamics Sales System and upkeep LogsPrinting and organizing IOM Manuals for distribution to customersAssist w/ project close-outsPrint and consolidate Project Binders for field upon start of projectsAssign Job #s / PO#s as requestedCoordinate and distribute Weekly Construction Job ListUtilize COINS Accounting System as neededCreate Valve Tag Charts for field applicationIssue Short PO’s as needed and process PO SupplementsProcess Check RequestsUpdate Warranty database and IOMM Storage folders for completed projectsOrder Mechanical Identification as requestedFiling and printing as neededOther related duties as requiredQualificationsHigh school diploma or general education degree (GED). Additional college or certification is preferred.Previous construction experience/environment preferred (years?) Must be proficient with Windows 11 i.e. Excel, Word, and OutlookMust have at minimum intermediate Adobe skillsMust be organizedMust be comfortable multi-taskingMust be able to work well under pressureMust be comfortable meeting last-minute deadlinesExcellent verbal and written communication skills Work Environment This position is in-person in an office working environment. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy Please review our Affirmative Action Policy . Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine.EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. Geographic Disclosure As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.