Registrar

Job OverviewThe Registrar provides direct support to new families at the school and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information. In addition to understanding both the school's systems and general office technologies, registrars also handle a large number of administrative duties for school administrators and school counselors in their day-to-day work. They may be called on to handle reporting duties, take care of transcript requests, maintain schedules, prepare documents, and inform higher-level administrators of possible upcoming issues.Roles And ResponsibilitiesThe following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.Responds to request for information made from the public, parents, staff, and or other interested partiesAnswers questions within area of authority; directs callers/visitors to appropriate location or staff memberCollects required information to register new or transferring students; ensures that all required documentation is provided; submits registrations and maintains waitlistMay manage school entry; verifies and documents all personnel entering and leaving the school premisesVerifies student attendance and contacts parent and or guardian to complete a follow up, documents absences, tardiness, and early pickups. Works with attendance officers in identifying attendance truancy concernsEnrolls student into the student information systems manually or processes the online pre-registrationDirects students that need to be referred to the Welcome Center for evaluation of english language skills or to the special education office for additional servicesAssembles, prepares, and maintains the student’s scholastic record per LCPS guidelines. Prepares student files for summer transfer and reviews all incoming student filesPrepares, provides, and maintains a variety of logs, spreadsheets, paperwork, forms, general and specific correspondence, and or other related information to ensure accuracy and completenessFiles documents and maintains an organized, confidential and secure area for student recordsMakes copies, and or sends documents electronically, by fax, or via mailingCollects legal documentation and works with the Senior Registrar to maintain accurate data which affect the ParentVUE and StudentVUE systemsWorks closely with the Senior Registrar, special permission office, transportation, and the McKinney Vento liaison regarding unique registration scenariosAssists families with activation of ParentVUE systemStays current on pupil accounting changes/requirements at the state and local levelCoordinates resources to provide translation services/interpreters where neededQualificationsBelow are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.Education High School Diploma or GEDExperienceGeneral office or secretarial experienceLicenses and CertificationsKnowledge, Skills And AbilitiesDemonstrates effective oral and written communication skillsStrong organization and interpersonal and decision-making skillsKnowledge of MS Work, Excel and OutlookAbility to make all families feel welcome in the school and the communityAbility to work efficiently and ensure accurate data entryExceptional customer support skillsDemonstrate ability to ensure confidentiality, discretion and sensitivity to diverse family situationsAbility to work at a very fast pace and ability to multitaskPhysical RequirementsThe following provides a brief description of physical requirements for this job:While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.Reports to: PrincipalFLSA Status: Non-ExemptMonths/Days/Hours: 12 months, 254 days, 8 hoursSalary Level: Universal 6Salary Scale: https://www.lcps.org/compensationSalary Range: $24.40-$31.32Remote Work Eligible: NoCollective Bargaining Unit:Non-Certified