Administrative Assistant - Hourly

POSITION TITLE: Administrative Assistant I/Administrative Assistant for Communications ACCOUNTABILITY: All employees assist the Pastor in working toward our mission to see, think, and live like Jesus. This position is accountable to the Pastor and PAA. VISION: Glorify God, proclaim the Gospel, and form disciples who love, live and serve like Jesus Christ. PURPOSE: Evangelize parishioners and non-parishioners via all aspects of parish communications. MAJOR DUTIES AND RESPONSIBILITIES:Assures a hospitable and welcoming presence for parish visitors. Answers telephone as back up and assures accurate and prompt transmission of messages. Back up front office to welcome visitors.Create weekly bulletinCreate weekly email newsletter, transitioning to using ParishStaq App for communications.Create 3+ posts per week for Facebook and InstagramUpdate website with new events or Mass changesUpdate digital sign with new eventsSubmit song report to One LicenseCreate flyers to showcase eventsWork with transitioning communications to ParishStaqCreate monthly Virtus compliance report and follow-up with non-compliant volunteers and staffOnboard new volunteers in VirtusSacramental Records, to include add newly received sacraments to books and ParishStaq, create and mail notifications to other parishes, look up request for sacramental records, create certificates as needed, organize paperwork for people going through their sacramentsPerforms other duties as assigned QUALIFICATIONSCollaborative, service-oriented, able to work with diverse individualsProfessional and able to maintain confidentialityAbility to work with interruptionsAbility to work independently Strong attention to details including tone, grammar and messagingExcellent written and verbal communicationsAbility to draft and proofread newsletters, emails, or announcementsAbility to manage multiple deadlines and shifting priorities EXPERIENCE AND SKILLSProficiency in Microsoft Office (especially Word, Excel, Outlook and Powerpoint)Proficiency using OneDriveFamiliarity with Canva or another graphic design programFamiliarity with ParishStaq or ability to quickly learnFamiliarity with Catholic liturgical practices and sacramental preparation processes a plus Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, certain degrees and certifications. Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.