Auxiliary Clerk

Position Type Secretarial and Office Personnel/Business Office Clerk Date Posted 4/13/2026 Location Oak Hills Local School District-Board Office Date Available Ongoing Closing Date None District   Oak Hills Local School District  Additional Information: Show/Hide TERMS OF EMPLOYMENT: Up to 15 hours per week. Pay per Auxiliary salary schedule. OAK HILLS LOCAL SCHOOL DISTRICT JOB DESCRIPTION JOB TITLE: AUXILIARY CLERK REPORTS TO: Assigned administrator/supervisor JOB OBJECTIVE: Performs duties that support the effective delivery of services for students attending non-public schools within district boundaries. MINIMUM QUALIFICATIONS High school diploma. Work skills substantiated by specialized training and/or work experience. An acceptable score on a pre-employment skill test may be required. Bookkeeping and data processing skills are advantageous. Complies with drug-free workplace rules, board policies and administrative guidelines/procedures. Demonstrates dependability/flexibility. Reacts to interruptions/emerging priorities effectively. Demonstrates proficiency using equipment and software applications associated with the position. Embodies high ethical standards/integrity. Accepts personal responsibility for decisions/conduct. Exhibits consistent, impartial and resourceful critical-thinking skills. Interacts comfortably/confidently with district staff and the public. Maintains a record free of criminal violations that would prohibit public school employment. ESSENTIAL FUNCTIONS Performs case management of intervention/special services and ancillary duties consistent with the district's mission, mandated requirements and documented needs. Works effectively with minimal supervision. Performs tasks efficiently to meet deadlines. Receives requests for service from non-public school teachers/administrators (e.g., counseling, diagnostic, gifted/talented, intervention, therapy, etc.). Obtains/transmits student permanent record information. Follows district protocols to safeguard student information shared with staff and/or referral sources. Prepares purchase requisitions for required service materials/equipment. Distributes authorized textbooks, equipment, etc. to parents/students. Maintains inventory records. Processes the scoring and transcription of student assessments. Responds to requests for information. Ensures that permission forms are on file for the release of information. Prepares reports and maintains student service files. Follows established office procedures to ensure the accurate/timely recording and preservation of documents. Maintains a systematic filing system that supports the efficient retrieval of records. Assembles data for analysis and/or forecasting. Helps interpret/organize data for reports. Receives deliveries. Verifies contents with packing lists/purchase orders. Reconciles invoices for payment. Maintains a transaction/account balance ledger. Prepares requested recaps. Reorders consumable office supplies as needed to maintain reliable service levels. Helps with special projects/committee activities as directed. Helps maintain essential office services during staff absences. Exemplifies professionalism and fosters goodwill to enhance the district's public image. Contributes to an effective and positive work/learning environment. Completes all assigned duties. Develops mutually respectful relationships with co-workers. Functions as part of a cohesive team. Maintains a professional appearance. Wears work attire appropriate for the position. Maintains an acceptable attendance record and is punctual. Respects privacy and maintains the confidentiality of privileged information. Strives to develop rapport and serve as a positive role model for others. Takes the initiative to perform routine tasks independently. Maintains open/effective communications. Serves as an information resource. Ensures an alternative resource or contact information is available when away from the office. Facilitates communications between staff, parents, students and the community. Keeps informed about program/procedure changes. Learns staff names, titles and work schedules. Provides prompt notification of personal delays or absences. Refers district policy interpretation questions to an appropriate administrator. Seeks clarification when directives/expectations are unclear. Uses active listening and problem-solving techniques to resolve questions/concerns tactfully. Uses diplomacy/self-control when dealing with other individuals. Respects diversity. Works with department staff to ensure that shared resources/facilities are used effectively. Pursues opportunities to enhance professional performance. Cross-trains with other office staff. Attends training/in-service programs as directed. Keeps current with advances in technology associated with work assignments. Works toward mastery of individualized development/performance goals as directed. Takes precautions to ensure safety. Helps supervisors manage/eliminate risks. Maintains high expectations for appropriate conduct. Watches for situations that may indicate a problem. Follows district protocol and state law to deal with bullying, discrimination, inappropriate behavior, and suspected child abuse/neglect. Performs other specific job-related duties as directed. Assists with unexpected/urgent situations as needed. Helps implement workplace initiatives that advance district goals. WORKING CONDITIONS Safety is essential to job performance. Employees must exercise caution and comply with standard safety regulations and district procedures when involved in the following situations: Balancing, bending, climbing, crouching, kneeling, reaching, or standing. Exposure to adverse weather conditions and temperature extremes. Exposure to blood-borne pathogens and communicable diseases. Interacting with aggressive, disruptive and/or unruly individuals. Lifting, carrying and moving work-related supplies/equipment. Operating and/or riding in a vehicle. Performing repetitive manual tasks for extended periods of time. Traveling to meetings and work assignments. Performance Evaluation: Job performance is evaluated according to policy provisions and contractual agreements adopted by the Oak Hills Local School District. The Oak Hills Local School District is an equal opportunity employer. This job description identifies primary responsibilities and is not intended to be a complete list of all duties performed. This document is subject to change in response to student demographics, staffing, funding variables, modified operating procedures, program/curriculum changes and unforeseen events. Rev. 11/2011